The Admissions Specialist/Administrative Assistant for the Student Success Center/Admissions is responsible for processing applications and other documentation for admissions to the College and supporting the Student Success Center with day-to-day operations. This is a 12-month general staff position reporting to the District Director of Admissions/Registrar and Campus Dean.
REQUIRED QUALIFICATION:
- Associate degree in General, Business, Education, or a related area
PREFERRED QUALIFICATIONS:
- One year of college administrative experience primarily in the areas of Student Records, Registration, Admissions, or other support areas
- Experience in the ability to communicate effectively both written and orally
- Demonstrated success working with a team
DUTIES AND RESPONSIBILITIES:
Duties and responsibilities include, but are not limited to the following:
- Greet and assess the needs of center visitors while maintaining a high level of professionalism and friendliness with each encounter.
- Manage the day-to-day flow of visitors to the center by properly directing them to the appropriate staff member.
- Respect the privacy of center visitors and ensure confidentiality is maintained.
- Manage center telephone line.
- Assist and support staff members with various tasks such as copying, filing, and scheduling appointments.
- Assist with New Student Orientation, registration, graduation, and other events each semester.
- Work with the University of Mississippi to promote the 2+2 and Path4 programs.
- Process, scan, and evaluate admissions applications and other admission-required documents.
- Assist in the verification of information for National Student Clearinghouse (Enrollment and Graduation).
- Download, process, receive, scan, and articulate high school and college transcripts.
- Determine acceptable transcripts for the purpose of admissions (regionally accredited versus national accreditation).
- Communicate daily with other departments.
- Articulate AP scores.
- Articulate JST military credits.
- Manage announcements and information displayed on TV monitors throughout the campus.
- Perform other related duties as requested by the Manager of the Student Success Center, Registrar, and Dean of the DeSoto Campus.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Extensive knowledge of admissions, registration, and student records policies and procedures.
- Knowledge of relevant federal and state regulations, especially FERPA and international student regulations.
- Excellent communication skills, both written and verbal, with the ability to communicate effectively with a diverse range of constituents.
- Strong analytical, problem-solving, and critical thinking skills.
- Proficiency with Microsoft Office Suite and experience with database management systems.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- Proficient with computers, Microsoft Office Suite, and be comfortable using new and changing technology.
- Must be able to represent the college in a positive and professional manner.
- Must interact with students a warm and welcoming professional demeanor.
- Possess strong interpersonal, time management, and organizational skills.
- Detailed oriented and thorough in completing work tasks.
- Professional demeanor with the ability to maintain consistent communication.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
While performing the duties of this job, the employee is regularly required to do the following:
- Ability to work in a team-based environment.
- Communicate with others in person, phone, and via email.
- Sit, use hands to handle or feel, and reach with hands and arms.
- Stand, walk, stoop, or kneel.
- Must be able to lift up to 30 pounds.
- Must have ability to walk, climb stairs, stand, bend, and squat.
APPLICATION
To apply, please submit and attach the following:
- Application at www.northwestms.edu
- Resume
- Three (3) Professional References: Name, Organization, Email Address and Telephone Number