Admissions & Records Coordinator

International Students Scholars<

Position Summary:

The office of International Students and Scholars needs an Admissions and Records Coordinator. This position performs student admissions, records, and/or registration duties that include interacting with internal and external constituents regarding admissions, records, and/or registration activities; interpreting policies, procedures, and/or requirements; creating, maintaining, analyzing, and interpreting official student academic records; and utilizing and maintaining data within electronic systems.

Essential Duties and Responsibilities:

• Directs and coordinates activities and/or programs within the admissions, records, and/or registration department(s);
• Directs and coordinates personnel functions such as interviewing, selecting, training, supervising, evaluating performance, and/or developing staff, work schedules, and assignments;
• Represents the department(s) on various committees;
• Oversees and manages electronic systems and integrations;
• Directs and coordinates reporting activities;
• Directs and coordinates the maintenance of student academic records; manages compliance and retention of student academic records;
• Monitors, researches, and distributes information regarding changes in policies, procedures, and/or requirements related to admissions, records, and/or registration activities;
• Directs and coordinates the development and implementation of operational policies, procedures, goals, and initiatives;
• Performs duties of the lower levels;
• Performs other related duties as assigned.

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Minimum Qualifications:

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

• High school diploma or equivalent.

• Any one or combination totaling four (4) years (48 months) from the categories below:

• Course work in any discipline as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)

• 60 semester hours or an associate rsquo;s degree equals eighteen months (18 months)

• 90 semester hours equals two (2) years (24 months)

• 120 semester hours or a bachelor rsquo;s degree equals three (3) years (36 months)

• A master rsquo;s degree equals four (4) years (48 months)

• Work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

• One (1) year (12 months) of supervisory or administrative experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

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Knowledge, Skills and Abilities:

• Knowledge of principles and processes for providing customer service.
• Knowledge of basic math, algebra, statistics, and their applications, as needed.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
• Knowledge of electronic equipment, computer hardware and software, and their applications.
• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
• Ability to understand implications of new information for both current and future problem-solving and decision-making.
• Ability to exhibit strong organizational skills and maintain detailed, accurate records.
• Ability to communicate effectively for the needs of the audience.
• Ability to interpret work related documents, policies, and procedures.
• Ability to process and handle confidential information with discretion.

Work Hours:

The core work hours of this position are Monday through Friday 8:00 a.m.- 4:30 p.m. nbsp;

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Starting Salary/Pay Range:

Current monthly salary range: $3,272.29 - $5,159.64 based on experience.

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Application Deadline: October 23, 2026

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In accordance with Eastern Illinois University policy (IGP #14.1), EIU is generally unable to sponsor or assume sponsorship of an employment visa (e.g., H-1B, OPT, or other) for this Civil Service position.

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Required Applicant Documents:

The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants. nbsp;

• Application
• Resume
• References
• Transcripts (where required as a MAQ)

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Benefits Overview:

Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees well-being and career goals.

This position is eligible for the following benefits:

• Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
• Vision Insurance: Vision coverage is included with medical at no cost.
• Dental Insurance: nbsp;Dental plans available to meet your needs.
• Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
• Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
• Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.

For more information on our employee benefit programs for this specific position class, please visit https://www.eiu.edu/humanres/benefits/newemployees.php nbsp;

Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equality of opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.

The University and Community: nbsp;

Celebrating more than 130 years of excellence, Eastern Illinois University (EIU) is a fully accredited, comprehensive regional residential institution located in Charleston, Illinois mdash;ideally positioned between Chicago, St. Louis, and Indianapolis. The University is known for its individualized attention, supportive relationships, and exceptional outcomes, including high graduation, retention, and career placement rates. Academically, EIU combines personalized learning with nationally respected programs. Small class sizes allow for close mentorship from distinguished faculty, while innovative undergraduate and graduate programs and firsthand opportunities prepare students for meaningful professional and personal growth. Campus life at EIU is vibrant and community oriented. The University features more than 50 buildings within walking distance, extensive recreational facilities, and more than 200 student organizations including NCAA Division I athletics, and 20+ fraternities and sororities. Cultural life thrives at the world-renowned Doudna Fine Arts Center and the Tarble, which bring exceptional artistic and performance experiences to campus and the region. Students, faculty, and staff enjoy the close-knit atmosphere of a classic college town with convenient access to shops, dining, and outdoor recreation mdash;alongside robust service opportunities coordinated through EIU rsquo;s Office of Civic Engagement and Volunteerism. With its strong alumni network, sustainability efforts, and deep commitment to student success, Eastern Illinois University offers an exceptional environment to live, learn, and work.

Important Information for Applicants:

Eastern Illinois University is an Affirmative Action/ Equal Opportunity Employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics. nbsp;

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217)-581-3463 or employment@eiu.edu for assistance.

Apply Now rarr;

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