| Location | Spearfish, SD |
Posting Details
Posting Details
Logo Institution Black Hills State University Working Title Admissions Operations & Visit Coordinator Posting Number CSA02781P Department BHSU-Admissions Physical Location of Position (City) Spearfish Posting Text
The Office of Admissions at Black Hills State University is seeking service-oriented, highly organized, and detail-focused internal university candidates for the position of Admissions Operations & Visit Coordinator. This position serves as a key operational team member within the Office of Admissions, providing critical administrative, technical, and visitor experience support that directly contributes to student recruitment and enrollment.
Reporting to the Director of Admissions, this position plays an essential role in ensuring efficient admissions operations, accurate student record management, compliance with institutional and Board of Regents policies, and the coordination of prospective student campus visits and recruitment events. The successful candidate will work closely with students, families, faculty, staff, and university leadership while serving as a primary resource for admissions processes and enrollment-related services.
DUTIES & RESPONSIBILITIES
This position provides operational coordination and administrative support for many of the day-to-day functions of the Office of Admissions and will work collaboratively with all members of the Admissions staff. Responsibilities include front-line customer service (inbound phone lines, departmental email inbox, physical mail management, in-person visitor traffic, etc.), admissions application and document processing, student records management, database and system maintenance, staff support, campus visit coordination, event planning, budget and purchasing support, and implementation of admissions-related policies and procedures.
This position serves as the primary coordinator for prospective student campus visits and recruitment events, ensuring a welcoming and seamless experience for visitors. The Admissions Operations & Visit Coordinator also supervises and coordinates Admissions student employees, including campus tour guides and office assistants.
Additional responsibilities include monitoring compliance requirements, preparing reports, managing departmental purchasing and travel processes, coordinating office workflows, assisting with policy interpretation and implementation, and collaborating with campus partners to support enrollment goals and student recruitment initiatives.
KNOWLEDGE, SKILLS, & ABILITIES
Prior work experience in BHSU student services, admissions, administrative operations, customer service, or other related university department(s).
TO APPLY:
Applications must be made online at https://yourfuture.sdbor.edu. Please attach a cover letter, resume, and names/contact information of at least three professional references. This position is open until filled with a first review date of August 6, 2026 at 11PM MDT. For application assistance, contact Human Resources at 605.642.6549. Questions specific to the position may be directed to Joe Rainboth at Joe.Rainboth@bhsu.edu.
Arrangements for accommodations required by disabilities can be made by contacting Cassie Maser at 605-642-6545 or Cassie.Maser@bhsu.edu. Employment is dependent upon a satisfactory background check.
Posting Date 07/31/2026 Closing Date Open Until Filled Yes First Consideration Date 08/06/2026 Advertised Salary $21.41/hr Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours
M-F 8AM-5PM, with occasional irregular hours or work days.
Typical Hours Worked Per Week Appointment Type Regular Scope of Search Internal If internal, define scope of search This position requires Weekends/Holidays If other, please indicate Department Description and Cultural Expectations
Black Hills State University is a masters-level state university with more than 3,600 students. The campus leads the region in sustainability efforts and maintains top academic programs in business (AACSB Accredited), exercise science, natural sciences, social sciences, the arts, mass communication, health sciences and education. The University, founded in 1883, is located in the northern Black Hills, a region abundant with outdoor activity and culture. Spearfish, S.D., is recognized as one of the top 10 most livable small towns in the USA and has also been recognized nationally for outdoor recreational opportunities. A second location, BHSU-RC, is in Rapid City, the state's second-largest city. BHSU, a member of NCAA Division II athletics, offers 14 sports, and has a legacy of champion rodeo teams.
Equal Employment Opportunity Statement
Black Hills State University is an Equal Opportunity Employer. Black Hills State University and the Board of Regents ensure that all employment practices are free of discrimination.
Contact Information
Working Conditions
Cognitive Requirements
Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-fast, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication
Protective Clothing/Equipment
Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify
Physical Requirements
Please designate the physical requirements of this position Balancing, Bending, Stooping, Twisting, Carrying, Climbing Stairs, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Lifting Above Waist, Lifting Below Waist, Lifting light, Lifting moderate, Pushing/Pulling, Reaching, Repetitive Motion, Sitting for sustained periods of time, Use Both Hands, Use of Either Hand, Independently, Walking, Wrist Movement (twisting or rotating) Describe any of the conditions selected
Office environment, standard office, administrative duties. Occasional outdoors work, when coordinating campus tours with prospective students or helping with campus visit events.
Sensory Requirements
Please check the appropriate response that describe the sensory requirements for this position. Hearing, Near Vision, Speaking, Vision (With and without corrective lenses)
Working Conditions & Exposures
Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above
Working Environment
Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Classroom Environment, Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.
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