Admissions Enrollment Coordinator

This role combines database management, application workflow coordination, academic record verification, and direct communication with prospective students across multiple university systems. Support the graduate admissions lifecycle by ensuring accurate, timely, and compliant processing of applications, academic records, and supporting documentation.

Job Title : Graduate Admissions Processing Specialist

Position Overview

Support the graduate admissions lifecycle by ensuring accurate, timely, and compliant processing of applications, academic records, and supporting documentation. This role combines database management, application workflow coordination, academic record verification, and direct communication with prospective students across multiple university systems.

The successful candidate will help maintain the integrity of admissions records and support application processing in accordance with institutional policies and applicable regulatory requirements.

What You'll Do / Key Responsibilities

• Monitor the admissions email account and respond to applicant inquiries through phone, email, and in-person communication.

• Enter, review, and maintain applicant records across institutional platforms, including Banner, TargetX, and BusinessCAS.

• Coordinate the loading of application documents from the Centralized Application Service (CAS) and process incoming files.

• Navigate applicant records, application materials, review queues, checklists, statuses, and related records.

• Process graduate admissions applications and supporting documentation across university systems.

• Review transcripts and academic records for completeness, prior enrollment history, and admissions eligibility.

• Evaluate and recalculate GPAs as needed.

• Verify English proficiency documentation and international applicant requirements.

• Follow up on missing application materials and prepare correspondence regarding admissions requirements, credential evaluations, and application status.

• Execute specialized processing workflows and sub-routines for graduate programs and graduate student applications.

• Maintain appropriate handling of student records, personally identifiable information, and institutional data, including applicable FERPA requirements.

• Proofread, sort, file, and verify application information for accuracy and conformance with prescribed standards.

• Understand how information flows through admissions systems and how application review actions may affect downstream processes.

Required Qualifications

• Completed Associate's degree.

• 3+ years of experience with enterprise systems.

• Experience working with databases in a professional setting.

Preferred Qualifications

• Administrative work experience in higher education.

• Experience with Banner, Slate, or PeopleSoft.

Additional Skills

• Knowledge of standard vocabulary, spelling, grammar, punctuation, and usage.

• Ability to use an alphanumeric keyboard and perform mathematical calculations.

• Ability to follow oral instructions and read and understand written materials.

• Effective oral and written communication skills.

• Ability to establish and maintain effective working relationships.

• Strong attention to detail when reviewing, verifying, and processing records and documentation.