Admission Records Specialist

Join SCAD Savannah as an admission records specialist! As a member of the admission and enrollment team, you will code, generate letters, index and maintain update requests, and manage applicant and admitted student database records.

As an admission records specialist, you will run and maintain audit reports. You will also code admission acceptances for undergraduate and SCAD Rising Star students, process them, and enter all related scholarship amounts into the database.

To support the admission and enrollment teams, you will:

• Print and review acceptance and scholarship letters for content and accuracy, editing as needed
• Prepare and mail award letters and certificates for all scholarship winners and, as applicable, to teachers
• Deliver acceptance packages for mailing
• Periodically assist with electronically indexing scholarship letters into each recipient’s file for university access
• Log enrollment fees for incoming students and process alumni enrollment fee waivers

As a records specialist, you’ll:

• Assist with processing changes to student applications, including rolling from one quarter to another, cancelling enrollment, or changing student type, major, degree, or location
• Research and resolve database reporting queries and audits via JIRA requests to maintain database integrity
• Assists with mail merging and editing letters, labels, name tags, and other documents during peak periods
• Participate in special events

Strong candidates will demonstrate:

• Organizational and problem-solving skills

Minimum qualifications:      

• Bachelor’s degree
• Basic computer skills
• Ability to travel as needed
• Ability to work evenings and weekends as needed

Certificates, licenses, and registrations:  

• Valid driver’s license

Travel required:  

• Less than 10%

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.       

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.