Description:
Local Candidates Only - Hybrid
Assignment Information Campus
- USC work location: 3780 S Watt Way IYH, USC Jimmy Iovine and Andre Young Hall (357)
- Onsite/remote/hybrid: 3 days on-site, 2 days remote
- Job title: Admission and Student Services Coordinator
- Number of positions: 1
- Target start date: 11/2 ASAP
- Duration of assignment: 1/29/2027
- Work hours: 37.5 hours per week (7.5 hours per day)
- Dress code: Business Casual
- Parking: At the contingent worker's expense. The closest parking garage is Downey Way. Rates: https://transnet.usc.edu/index.php/parking-rates/
Position Responsibilities / Job Accountabilities
- Provide academic counseling on curriculum, degree requirements, transfer credit, academic progress, and graduation clearance.
- Maintain student records and coordinate registration, grading, enrollment verification, degree progress, petitions, and related activities.
- Evaluate students' academic, administrative, or personal concerns and connect them with appropriate university resources.
- Provide support for graduate recruitment and admission efforts led by the Academy's Academic Program Administrator.
- Coordinate, host, and support virtual and in-person information sessions, admitted-student programs, and other graduate recruitment and admissions events. Some early morning, evening, and weekend work may be required.
- Prepare applications for review and manage application data using university application systems and CRM.
- Advise prospective applicants and applicants on the admission process, academic program requirements, financial aid options, and sample career outcomes of IYA alumni.
- Provide academic counseling for graduate students. Advise on matters of curriculum, course and degree requirements, transfer credit evaluation, and graduation counseling and clearance.
- Carefully maintain applicant and student records and regularly compile statistical data for the strategic and informational needs of the Academy and the University. Prepare reports for internal and external use.
- Maintain currency on policies, procedures, and regulations pertaining to admission, financial aid, registration, transfer credit evaluation, and course and degree requirements.
- Perform other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
Preferred Requirements
- Detail-oriented, organized, and able to work well independently and as part of a team.
- Experience in a higher education environment, preferably in admissions/recruiting.
- Experience using USC's Student Information System (SIS).
- Excellent written, interpersonal, and presentation skills.
- Ability to work early mornings, evenings, or weekends for events as necessary.
- Proficient skills in Excel, Word, and PowerPoint.
- Experience working with international students and understanding of F-1 visa rules.
- Ability to perform in a fast-paced, service-oriented operation.
- Ability to manage multiple responsibilities simultaneously.
- Ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads.
Top 3 Required Skills
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities independently and collaboratively.
- Excellent written, interpersonal, presentation, and student-service skills.
- Ability to interpret and communicate academic policies, degree requirements, and university procedures accurately.
Top 3 Preferred Skills
- Experience in higher education, preferably in graduate admissions, recruitment, or academic advising.
- Experience using USC's Student Information System (SIS), application management systems, and CRM platforms.
- Experience supporting international students and familiarity with F-1 visa regulations.
Top 3 5 Daily Responsibilities
- Advise current and prospective graduate students on admissions, curriculum, degree requirements, academic progress, financial aid options, and graduation clearance.
- Maintain accurate applicant and student records and coordinate registration, grading, enrollment verification, petitions, transfer-credit evaluations, and related processes.
- Support graduate recruitment and admissions by preparing applications for review, managing application data, and responding to applicant inquiries.
- Host or support virtual and in-person information sessions and other graduate recruitment and admissions events.
Minimum Qualifications
- Minimum education: Bachelor's degree
- Minimum years of experience: 2
Campus - Non-Clinical Onboarding (CAN START PENDING CRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED)
Campus - Non-Clinical Onboarding (CAN START PENDING CRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED)
CORE
Background
Social Security Trace
7 year worked and lived found by SSN
County Criminal F&M - 7 year
Federal Criminal - 7 year
Widescreen Plus National Criminal Search
National Sex Offender Registry
Application
Temporary Work Agreement
Harassment & Discrimination Pamphlet
ON CAMPUS
COVID VACCINATION REQUIREMENTS: Not required however strongly recommended. Masks Optional.
FLU VACCINATION REQUIREMENTS DURING SEASON 11/1 - 4/30. Not required however strongly recommended. Masks Optional.
***Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act
| Does the position allow for the worker to be virtual/remote? | |
| Yes |
|---|
| Shore Options Available for this Position | |
| Onshore Only |
|---|
| Hours per Day | 7.5 |
|---|
| Hours per Week | 37.5 |
|---|
| Total Hours | 487.50 |
|---|
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