Adminstrative Coordinator
Location: Des Moines, IA, United States
Date Posted: Sep 18, 2026
Share:
Apply Now
Save Job Saved
Description
The Waldinger Corporation has an opportunity for a qualified Administrative Coordinator to join our Corporate Office. If you''re an organized, detail-driven professional who thrives on keeping operations running smoothly and enjoys being the go-to person clients trust, we want to hear from you. Join a company with over 100 years of stability, growth opportunities, and a team-first culture built on integrity, ingenuity, and innovation.
What You''ll Do:
As the backbone of our Service Operations team, you''ll be the friendly, knowledgeable point of contact clients rely on for accurate billing and clear communication. Your day-to-day will include:
- Client Service - Be the go-to contact for client questions on invoices, services, and account details. Solve billing issues quickly and professionally, and help set up and maintain client accounts with accuracy and care.
- Account & Contract Administration - Keep client accounts and contracts accurate and current, including billing terms, pricing, tax status, and documentation.
- Invoicing & Project Accounting - Generate and send clear, accurate invoices, follow up on outstanding balances, and support project accounting, forecasting, and dispute resolution.
- Administrative & Operational Support - Pitch in on research, data gathering, payroll processing, and collections to keep the branch running efficiently.
- Documentation & Recordkeeping - Maintain organized, confidential records that support audits, compliance, and day-to-day operations.
What You Bring:
- 1-3 years of accounting or administrative experience preferred
- High School Diploma or GED required; Associate degree in Accounting or related field preferred
- A knack for clear communication, organization, and problem-solving
Why Waldinger?
We invest in our people with a benefits package built for real life:
- Paid holidays and paid vacation
- Health, dental, and vision insurance
- 401(k) with company match and profit-sharing
- Wellness plan with lifestyle spending account
- Health club reimbursement
- Tuition reimbursement and continuing education support
- Term, AD&D, and Dependent Life insurance
- Prepaid Legal
- Real growth potential with a stable, century-old company
The Waldinger Corporation is an EOE, including disability/vets. The Waldinger Corporation participates in E-Verify.
Share:
Apply Now