Adminstrative Assistant Level 5-Arts and Science

Adminstrative Assistant Level 5-Arts and Science

Salary

See Position Description

Location

Campus - To be determined by department, MI

Job Type

FT Staff (exclude MCAAP & all instructors)

Job Number

202301342

Department

Dean of Arts and Sciences

Division

Dean, Arts & Science Office

Opening Date

09/25/2026

Closing Date

9/29/2026 11:59 PM Eastern

Bargaining Unit

ASP

Salary Range

$46,026-$59,148.53 Annually. Maximum salary upon new hire is $46,026.87.

Position Level

Level 5

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities Confidentiality required. May handle information requiring guarded access, including but not limited to student records, grade rosters, personnel files, etc. Must be able to deal with multiple tasks at one time. Highest level of accuracy required. Must show discretion and good judgment when deviating from procedures and practice designated by supervisor. Must keep current with all College systems, policies and procedures

Supervision

Supervision SUPERVISION RECEIVED: Reports to the Dean of Arts & Sciences. Takes direction from Associate Dean for department assignment; department assignments may be changed by the Dean according to need. May take direction from other Arts & Sciences administrators, supervisors and staff.

• Description
• Benefits
• Questions

Job Function

Independently performs and coordinates a wide variety of duties which require good judgment and making operating decisions based on knowledge of college organization, policies and personnel. A wide range of flexibility is allowed in relieving the supervisors of routine business details. Initiates improvements in existing standard procedures.

Job Responsibilities

• Provides support to the Dean and Associate Deans for various aspects of the operation for which the Dean and Associate Deans are responsible, including but not limited to:
• Provides student and faculty guidance based on knowledge of college operations and activities of the department.
• Will be expected to use Colleague and Microsoft Office programs including but not limited to, Word, Excel and Outlook. Use software packages utilized within the department including a database system for ordering textbooks.
• Generate ad-hoc reports using Colleague, Excel, or Business Intelligence.
• Builds and maintains class schedules using Colleague; proofs work to maintain a high degree of accuracy.
• Manage lifecycle of textbooks including solicitation of faculty selections, receipt, store, and distribution of textbook materials, function as a primary contact with publishers.
• Process faculty absence and faculty substitute forms, hiring paperwork for adjunct faculty, student course substitutions, classroom postings/notices, and other college business forms.
• Prepare faculty contracts and maintain faculty information in Colleague.
• Gather requirements, prepare, and track departmental purchase requests for instructional equipment.
• Manage departmental bulletin board content, faculty key requests, departmental work orders, and adjunct mailboxes.
• Type, monitor, collect and store faculty first day instructional material.
• Type and manage copying of tests and other classroom materials for faculty.
• Manage delivery and pickup makeup tests and print shop jobs.
• Maintain faculty and staff contact information
• Communicate effectively with others in areas both directly and indirectly related to college business; must adhere to CRISP standards.
• May provide general direction, assigning of work and training to part-time staff assigned to the department
• Regularly determines actions to be taken involving complex situations or multiple issues within tight deadlines; highly organized under pressure and able to multi-task and adjust to changes in daily activities; carries out the work of the area without specific direction including following up on assigned items without reminders from supervisor.
• Set or maintain office operating standards and priorities based on relevant College-wide policies and procedures. Propose or implement improvements in procedures.
• Works with the Associate Dean, staff, or others to coordinate special projects and events.
• Participate in college work groups as needed.
• Performs clerical activities related to office procedures, including
• acquiring knowledge of faculty workroom functions and timelines
• assisting at reception desk when needed,
• assisting with the training of new staff,
• answering telephone lines, directing calls appropriately, taking detailed messages when appropriate, and modifying telephone greetings as necessary,
• properly directing students or the public,
• composing correspondence and preparing department forms
• handling mail,
• maintaining calendar and scheduling meetings,
• filing and records management according to college and department procedures, and
• operating standard office machines, and
• supports team by assisting other administrative assistants, faculty, associate deans and office staff as needed
• Performs related duties as assigned.

Qualifications

Passing grade on the ASP level 5 or 6 Assessment Test and four (4) years' related experience. *One (1) year experience may be waived when applicant holds an Associate's degree.

Macomb Community College offers a comprehensive benefits package to full-time employees and their eligible dependents including health, dental, vision, and hearing aid coverage, and optional benefits of a health savings and dependent care and/or flexible spending accounts. We also offer full-time employee's options for retirement, deferred compensation plans, life and voluntary insurances, short-term disability, tuition waivers and reimbursement and paid holidays.

To learn more visit our Bargaining Unit Information page

https://www.macomb.edu/human-resources/employment-information/bargaining-unit-information.html

01

Have you taken AND PASSED the Macomb Community College Level 5 or 6 ESkill test ? This test must be completed and submitted for your application to be considered.

• Yes
• No - if no, an email will be sent to you after the posting closes with a link to the Level 5 eSkills assessment

02

Are you a current STATUS ASP Level 4, 5, or 6 employee?

• Yes
• No

Required Question

Employer Macomb Community College

Address 16000 Hall Rd

Clinton Township, Michigan, 48038

Phone 586-445-7885

Website https://www.macomb.edu/human-resources/index.html