Administrator / Jr. PMO Office Manager

About Apexon

Apexon is a digital first technology services firm specializing in accelerating business transformation and delivering human centric digital experiences. We have been meeting customers wherever they are in the digital lifecycle and helping them outperform their competition through speed and innovation.

Apexon brings together distinct core competencies in AI, analytics, app development, cloud, commerce, CX, data, DevOps, IoT, mobile, quality engineering, and UX, along with deep expertise in BFSI, healthcare, and life sciences, helping businesses capitalize on the unlimited opportunities digital offers.

Our reputation is built on a comprehensive suite of engineering services, a dedication to solving clients' toughest technology problems, and a commitment to continuous improvement. Backed by Goldman Sachs Asset Management and Everstone Capital, Apexon has a global presence across four continents.

We enable #HumanFirstDIGITAL

We are hiring for an Office Administrator / Jr. PMO Office Manager opportunity.

Role: Office Administrator / Jr. PMO Office Manager

Location: Santa Fe, NM

Position: 1

Work Arrangement: Onsite

Role Overview

We are seeking a detail oriented Office Administrator / Jr. PMO Office Manager to support office administration, facility operations, and PMO activities. The ideal candidate will be highly organized, accurate, timely, and flexible when managing changing priorities.

This role requires the ability to work independently within a small team, take ownership of assigned responsibilities, and effectively plan, organize, track, and report on tasks. The candidate will also support access management, reporting, tracking, and other PMO activities as needed.

Required Skills

• Experience performing office administration and coordination activities
• Strong organizational and time management skills
• Excellent attention to detail and consistent accuracy
• Ability to manage multiple priorities in a fast paced environment
• Ability to plan, organize, track, and report on assigned tasks
• Strong written and verbal communication skills
• Ability to monitor task status and provide timely updates
• Ability to identify issues and escalate them appropriately
• Ability to work independently with a high level of responsibility and autonomy
• Ability to work effectively within a small team
• Flexibility to adapt to changing priorities and business needs

Preferred Skills

• Experience supporting a PMO team
• Experience with access management activities
• Experience with reporting and task tracking
• Experience supporting facility operations
• Familiarity with project coordination and PMO processes
• Experience preparing status reports and maintaining operational trackers

Key Responsibilities

• Perform day to day office administration duties
• Support facility operation activities and coordinate related tasks
• Provide administrative support to the PMO team
• Support overflow access management activities
• Maintain accurate reports, trackers, and task status information
• Track assigned activities and ensure timely completion
• Prepare and communicate status updates to relevant stakeholders
• Plan and organize tasks based on changing priorities
• Monitor deadlines and proactively follow up on pending activities
• Identify risks, issues, and delays and escalate them appropriately
• Support PMO reporting and tracking activities
• Maintain accurate documentation and records
• Coordinate with team members and stakeholders to ensure smooth completion of assigned activities
• Work independently and take ownership of responsibilities with minimal supervision
• Support additional office and PMO activities as required

Education Requirement

• Relevant education in Business Administration, Management, Information Technology, or a related field is preferred.

Our Commitment to Diversity & Inclusion

Did you know that Apexon has been Certified by Great Place To Work, the global authority on workplace culture, in each of the four regions in which it operates: USA for the seventh time in 2026, India for the tenth consecutive time in 2026, the UK for the fourth time in 2026, and Mexico for the second time in 2026. Apexon is committed to being an equal opportunity employer and promoting diversity in the workplace. We take affirmative action to ensure equal employment opportunity for all qualified individuals. Apexon strictly prohibits discrimination and harassment of any kind and provides equal employment opportunities to all qualified individuals without regard to gender, race, color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. You can read about our Job Applicant Privacy policy here: Job Applicant Privacy Policy on apexon.com.

Our Commitment to Environment

Actively contribute to Apexon''s commitment to environmental responsibility by following sustainable practices and supporting ESG initiatives.

Our Perks and Benefits

Our benefits and rewards program has been thoughtfully designed to recognize your skills and contributions, elevate your learning experience, and provide care and support for you and your loved ones.

We also offer:

• Health Insurance with Dental & Vision
• 401K Plan
• Life Insurance, STD & LTD
• Paid Vacations & Holidays
• Continuous Skill Based Development and Career Advancement Opportunities

Job Location :

Santa Fe, New Mexico, United States