Administrator and Events Coordinator

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

This part-time Administrative & Events Coordinator position offers $22-$25/hour and is based onsite in Lexington, MA at a biotechnology company. The role runs from November 3 through December 18, with a typical schedule of Monday-Friday, 10:00 AM-3:00 PM (20-25 hours per week) and some flexibility to support special events. The position focuses on office operations, employee experience, event coordination, and administrative support in a collaborative, fast-paced environment.

Responsibilities:

• Maintain office appearance, organization, and supplies
• Place grocery and catering orders
• Receive deliveries and manage mail distribution
• Inventory and restock kitchen and office supplies
• Maintain office equipment, including coffee machines and dishwashers
• Water office plants and manage café screen playlists
• Reconcile receipts and invoices
• Assist with office organization projects
• Provide meeting and event setup/breakdown support
• Welcome and assist visitors, vendors, and executives
• Coordinate company events, holiday celebrations, and social activities
• Liaise with vendors and assist with contracts and logistics
• Capture photos at company events
• Assist with LinkedIn content and employer branding efforts
• Escort interview candidates during onsite interviews
• Support onboarding activities for new hires

Qualifications:

• Experience in an office, hospitality, restaurant, hotel, customer service, or similar collaborative environment
• Strong organizational and multitasking abilities
• Professional, polished, and personable communication skills
• Ability to work independently and proactively
• Comfortable using basic technology and online ordering platforms
• Flexible schedule to accommodate occasional event needs
• Ability to lift items and remain on your feet for extended periods
• Prior administrative and/or event coordination experience preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)