Administrative Technician (Police Department)

Administrative Technician (Police Department)

Salary

$97,011.20 - $125,008.00 Annually

Location

Town of Los Gatos, CA

Job Type

Full-Time

Job Number

2026-017

Department

Police

Opening Date

10/12/2026

Closing Date

10/25/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

JOIN THE TOWN OF LOS GATOS

Administrative Technician in the Police Department Bureau of Support Services

Salary: $46.6409 - $60.1038 per hour (DOQ) plus Excellent Benefits

Application Deadline: October 25, 2026

The Los Gatos-Monte Sereno Police Department has one immediate opening for a full-time Administrative Technician in the Support Services Bureau, which oversees finance, personnel, training, recruitment, website administration, background services, and special projects. This position requires strict confidentiality and the ability to handle a large volume of work with precise attention to detail.

The successful candidate will embody:

• Professionalism & Confidentiality: Ability to handle sensitive information with discretion.
• Exceptional Communication Skills: Clear, concise writing and confident interpersonal communication.
• Strong Organizational Skills: Skilled at managing multiple priorities and deadlines with thoroughness and accuracy.
• Adaptability & Flexibility: Thrives in a dynamic, fast-changing environment with competing demands and changing priorities and needs.
• Political Acumen: Understands the importance of tact, diplomacy, and relationship management.
• Commitment to Public Service: A passion for serving the community and supporting effective local government.
• Decision Making/Independent Judgement: Exhibits strong independent judgment when evaluating options and determining optimal solutions.

Ideal Candidate

We are seeking a candidate that is detail-oriented, organized, and proactive with experience in government administration and financial processes, preferably within a law enforcement or public safety agency. They have a working knowledge of public-sector financial and procurement procedures, including invoice processing, budget monitoring, purchasing and purchase orders, agreement and contract administration, and grant coordination and management.

The ideal candidate is proficient in the Microsoft Office suite, particularly Word, Excel, and PowerPoint, and is comfortable preparing professional documents and presentations, maintaining accurate records, tracking expenditures, and organizing and analyzing information. They demonstrate strong communication and organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy, accountability, and compliance with established policies and procedures.

Schedule: The person selected will have a Monday through Friday schedule, with daily work hours to be determined in coordination with the selected candidate and department needs. Hybrid schedule is not available for this position. Upon successful completion of training, the employee may be eligible for an alternate work schedule.

Duties and Responsibilities

Examples of Duties

• Compile, analyze, and organize departmental data, statistics, and program information; prepare reports, summaries, charts, and other materials to support departmental operations, compliance, and decision-making.
• Prepare, review, proofread, edit, and format professional documents, including reports, memoranda, correspondence, contracts, presentations, agendas, and meeting materials.
• Monitor and track departmental budgets, expenditures, and account balances; process and verify invoices, purchase orders, requisitions, agreements, and contracts using the Town's financial management systems.
• Coordinate procurement activities for departmental supplies, equipment, and services; review purchasing documents and financial transactions for accuracy and compliance with established policies and procedures.
• Process and maintain confidential personnel records and employment-related documentation, including hiring, separation, retirement, benefits, and personnel action forms; ensure records are accurate, complete, and properly maintained.
• Support recruitment and personnel administration by maintaining job postings and salary information, updating related records and documents, and responding to employee and external agency inquiries regarding applicable policies and procedures.
• Develop, maintain, and improve departmental forms, filing systems, records management processes, and administrative procedures to promote accuracy, efficiency, and compliance with applicable requirements.
• Coordinate meetings, special events, and departmental activities, including scheduling facilities, preparing agendas and materials, arranging equipment and logistics, and coordinating employee meetings, wellness programs, and benefits events.
• Conduct research using online resources, databases, and internal information systems; compile information, complete surveys, prepare compliance documentation, and assist with departmental projects and program initiatives.
• Provide administrative and technical support to department staff and coordinate with internal departments, outside agencies, and community organization.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Experience and Education: Three years of complex and varied administrative and technical support experience is required. College-level coursework or technical training or certification is highly desirable. Applicants with more years of experience and Human Resources background in the public sector will receive priority in the screening process.

Desired Qualifications: One (1) of more years of experience providing administrative support to a Police Department or municipality in a financial capacity. Experience with contracting software such as OpenGov or Tyler Munis ERP is highly desired.

Background Requirements

The selected candidate must pass an extensive background investigation, including criminal history, credit check, drugscreening, medical clearance, psychological evaluation, polygraph, fingerprinting, professional reference check, and othersecurity vetting, and maintain all required clearances as condition of employment.

Application and Selection Process

To be considered for this career opportunity, click the "Apply" button to complete the online application form. Resumes may be attached, but not accepted in place of a complete online application. Only complete applications will be accepted. Applications will be screened in relation to the criteria in this job announcement. Applicants with the most relevant qualifications will be invited to interview. The information in this announcement may be modified or revoked without notice and does not constitute an express or implied contract. For technical questions, visit Government Jobs Support. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

Due to the large number of applications anticipated, we are unable to respond to specific inquiries about the status of an application.

AI and the Hiring Process: We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.

The Town of Los Gatos is an Equal Opportunity and does not discriminate against qualified employees or applicants because of race, color, religion, medical, physical or mental disability, or any other basis protected by law. Qualified individuals with a disability will receive reasonable accommodation, as required by the California Family Rights Act (CFRA), and federal laws including the Americans with Disabilities Act and Section 504, during any phase of the selection process, providing such request is made to Human Resources at least five working days in advance. Medical disability verification may be required prior to accommodation. Under federal law, all job applicants must prove authorization to work in the United States at the time of job offer.

This is a Confidential (At-Will / Unrepresented) position.

Please refer to the Benefit Summaries posted on the Town of Los Gatos Human Resources Department Webpage.

01

Instructions: Each candidate must complete this Supplemental Questionnaire as part of the application and screening process. Initial evaluation of your qualifications for this position will be determined by your responses and the manner in which you respond to these questions, in addition to the information you provide on the standard Town Employment Application. APPLICATION SCREENER(S) WILL NOT REFER TO YOUR RESUME RELATIVE TO YOUR RESPONSES TO THIS QUESTIONNAIRE. Do not write "See Resume" as a response for any question. Clarity, conciseness, and completeness of responses are factors considered in the qualification screening process of these responses. Responses will be evaluated and only those applicants who demonstrate the best potential in meeting the Towns needs will be given further consideration in the selection process. Confirm you understand this statement.

• Yes
• No

02

AI and the Hiring Process: We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process. Confirm you understand this statement.

• Yes
• No

03

What is your highest level of education?

• High school diploma or GED
• Some college
• AA/AS Degree
• Bachelors Degree
• Post-Graduate Degree
• Did not graduate from high school

04

Which areas do you have experience with? Check all that apply.

• Tyler Munis ERP
• OpenGov
• NEOGOV
• CivicPlus
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint

05

Briefly describe your level of experience for the items selected above. Write N/A if you don't have experience.

06

Tell us about your experience providing finance support for grants, contracts/agreements, and other budget-related items. Write N/A if you don't have experience.

07

Tell us about your experience supporting command staff at a police department or other municipality. In your response, include the specific responsibilities you managed, the number of people you supported and total number of years in an executive support role. Write N/A if you don't have experience.

08

Tell us about a time when you were given an assignment with minimal information or almost no direction. How did you approach the task, what steps did you take to figure out the details, and what was the ultimate result? Write N/A if you don't have experience.

09

Background Process: The selected candidate must pass an extensive background investigation, including criminal history, credit check, drug screening, medical clearance, psychological evaluation, polygraph, fingerprinting, professional reference check, and other security vetting and maintain all required clearances as condition of employment. Confirm you understand this statement.

• Yes
• No

Required Question

Employer Town of Los Gatos

Address 110 E. Main Street

Los Gatos, California, 95030

Phone 4083995743

Website http://www.losgatosca.gov