Administrative Technician

Administrative Technician

Salary

$21.14 - $43.19 Hourly

Location

Prince William County, VA

Job Type

Part-time Benefitted (PB)

Job Number

202610856

Department

VIRGINIA COOPERATIVE EXTENSION SERVICE

Division

PARENTING EDUCATION

Opening Date

09/28/2026

Closing Date

10/5/2026 11:59 PM Eastern

GRADE

B21

Hiring Salary

$24.50-$26.00 per hour

• Description
• Benefits
• Questions

Introduction

Virginia Cooperative Extension (VCE)-Prince William is seeking an organized, service-oriented Administrative Technician to support the Parent Education Program. This part-time benefitted County position helps families access classes and services while keeping registration, records, class logistics, and routine fiscal processes accurate and on schedule.

About This Role: The Administrative Technician is a primary administrative contact for Parent Education participants, instructors, referral partners, and the public. The position works closely with the Parent Education Program Manager and program team to support day-to-day operations.

Key responsibilities include:

• Process walk-in and electronic registrations; respond to routine telephone, email, and in-person inquiries; collect and receipt program fees; and send confirmations, reminders, and schedule changes.
• Maintain the participant database and registration system, including registration, attendance, and class-completion data, and prepare routine completion documentation and certificates.
• Prepare participant rosters and class surveys; maintain the Prince William County web scheduling page; and support class schedules, instructional materials, room arrangements, and routine program communications.
• Prepare most program deposits, maintain supporting records, and coordinate independent verification of deposits.
• Serve as the program procurement card (P-card) holder, make authorized purchases, maintain required documentation, and submit complete P-card records to VCE Business Services for allocation and subsequent approval.
• Reconcile assigned Parent Education financial records and accounts, research discrepancies, and coordinate follow-up with Business Services and program leadership.
• Maintain SharePoint files, spreadsheets, participant and class records, and other program documentation in accordance with confidentiality and records-management requirements.
• Provide general administrative support to the Program Manager and program team and occasional logistical support for evening or weekend program activities.

Minimum Requirements: High school diploma or G.E.D.

Preferences:

• Two or more years of experience providing administrative and customer-service support in an office, educational, human-services, nonprofit, government, or similar environment.
• One or more years of experience managing registrations, schedules, participant or client records, or program databases.
• One or more years of experience handling payments, receipts, deposits, procurement-card transactions, purchasing documentation, or similar financial records.
• One or more years of experience reconciling accounts or financial transactions and researching or resolving discrepancies.
• Two or more years of experience using Microsoft 365 or comparable business applications in a professional setting, particularly Outlook, Word, and Excel; experience with Teams and SharePoint is desirable.
• Professional working or conversational proficiency in Spanish.

Work Schedule: Part-time benefitted, Monday through Friday. The current County position report lists the position at 0.79 FTE (1,540.5 annual hours). Specific daily hours will be established by the supervisor based on authorized position hours and program and office coverage needs. Occasional evening or weekend work may be required to support program activities.

Hiring Salary Range: $24.50-$26.00 per hour

We also offer great benefits including:

• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical, Dental, & Vision Plans
• An Employee Assistance Program (EAP)
• Career Development Opportunities

At-will employment: Positions at Virginia Cooperative Extension-Prince William are in the exempt service of Prince William County. If appointed to the position, employment is at will and may be ended by the employee or employer at any time for any lawful reason, with or without notice.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety Click here for the class description

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

By submitting this application, I understand the following: 1) Only the information provided on my application is used to determine my qualifications; 2) My resume will not substitute for the education, work experience, and required fields on the Prince William County application; 3) Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4) If selected, my employment dates will be verified for the past three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02

Please quantify your highest level of completed education:

• Associates degree or higher
• High School diploma or G.E.D.
• None of the above

03

Please select all Microsoft 365 and business systems that you have two or more years of experience in using:

• Microsoft Outlook
• Word
• Excel
• Teams
• SharePoint
• Other comparable business applications in a professional setting
• None of the above

04

If you answered "Other" in the above question, please list the other comparable business application. If you did not, please write N/A.

05

Please quantify your years of experience in managing registrations, schedules, participant or client records, or program databases. Please make sure this is detailed within the work history section of your application.

• 4 or more years of experience
• 3 years of experience
• 2 years of experience
• 1 year of experience
• Less than 1 year of experience
• No experience

06

Please describe a specific example of an error or discrepancy you identified in records, registrations, payments, purchasing, or other administrative documentation. How did you identify it, what steps did you take to resolve it, and what was the result?

07

Are you bilingual in English and Spanish? If so, how would you describe your ability to communicate in Spanish in a professional or customer-service setting?

• Fluent or professional working proficiency
• Conversational proficiency
• Basic proficiency
• I am not bilingual in English and Spanish

08

Please quantify your years of experience reconciling accounts or financial transactions and researching or resolving discrepancies. Please make sure this is detailed within the work history section of your application.

• 4 or more years of experience
• 3 or more years of experience
• 2 years of experience
• 1 year of experience
• Less than 1 year of experience
• No experience

09

Please quantify your years of experience providing administrative and customer service support in an office, educational, human-services, non-profit, government or similar environment. Please make sure this is detailed within the work history section of your application:

• 4 or more years of experience
• 3 or more years of experience
• 2 or more years of experience
• 1 year or less of experience
• Less than 1 year of experience
• No experience

10

Please quantify your years of experience handling payments, receipts, deposits, procurement-card transactions, purchasing documentation, or similar financial records. Please make sure this is detailed within the work history section of your application:

• 4 or more years of experience
• 3 years of experience
• 2 years of experience
• 1 year of experience
• Less than 1 year of experience
• No experience

11

This position is assigned to a Monday-Friday workweek. Are you able to meet this regular schedule?

• Yes
• No

Required Question

Employer Prince William County Government

Address 1 County Complex Court

Prince William County, Virginia, 22192

Website https://www.pwcva.gov/department/human-resources/careers