KBH | Richland, Washington | Employment Type: Contract
About Us
KBH Industrial is a trusted resource for utilities and channel partners across the energy and industrial sectors, providing project management, project controls, senior consulting, and specialized technical support. Founded on the principle of people-first, honesty, collaboration and safety, KBH places skilled professionals in critical individual roles, working side by side with client teams to deliver deep expertise and dependable results.
Job Summary
- Under minimal supervision, provides advanced administrative and technical support to the Finance Vice President and direct reports.
- This role manages complex, confidential assignments; coordinates department activities; ensures timely completion of corrective action responsibilities; and supports departmental planning, budgeting, training, and reporting.
- The position exercises independent judgment, resolves issues with limited guidance, and serves as a key member of the management support team by anticipating needs, improving processes, and enabling efficient departmental operations.
Principal Accountabilities
Leadership & Department Support
- Serve as a primary administrative partner to the Finance leadership team, providing proactive, high-level support.
- Exercise independent judgment in prioritizing tasks, resolving issues, and recommending improvements to management.
- Participate as an active member of the management team and assume responsibility for complex assignments to relieve the direct reports of administrative burden.
Meetings, Coordination & Communications
- Prepare meeting agendas, staff meeting materials, and daily briefing packages for the leadership team.
- Attend department meetings (e.g., Staff, All Hands) to document decisions, actions, and follow-up items.
- Compose, edit, and issue professional correspondence, reports, memoranda, and meeting minutes.
- Interface with internal stakeholders, customers, and external partners to resolve inquiries and facilitate effective communication.
Corrective Action, Tracking & Reporting
- Monitor AR/CR reports daily to ensure assignments are completed on schedule; provide reminders, updates, and closure support to staff.
- Maintain departmental status reports to support decision-making.
- Analyze trends and identify areas needing attention or process improvement.
Budget, Procurement & Financial Administration
- Support development, monitoring, and reconciliation of departmental budgets.
- Serve as credit card program administrator: track, authorize, and reconcile purchases, including safety equipment, supplies, and subscriptions.
- Manage procurement requests, contract requisitions, and change requests in collaboration with managers and supervisors.
Scheduling, Training & Qualifications Management
- Coordinate calendars, meetings, training sessions, and personnel schedules for the Finance direct reports.
- Ensure qualifications are current; schedule recurring and refresher training; maintain qualification assignments in required systems.
- Enroll personnel in training systems and ensure compliance with mandatory requirements.
Travel & Logistics Support
- Administer departmental travel following company policies; coordinate bookings and process expense reimbursements.
- Facilitate site access, onboarding support, and SSIS in processing for employees, contractors, and visitors.
Records, Documentation & Compliance
- Maintain files and records according to records management standards.
- Manage proprietary and sensitive documents in alignment with policy.
- Support contract preparation and processing in Finance.
Continuous Improvement & Departmental Planning
- Anticipate operational needs and collaborate with leadership to implement improvements in processes, communication, and coordination.
- Obtain and act on feedback from internal customers and suppliers to enhance service quality and organizational performance.
Emergency Response & Outage Support
- Serve on the Emergency Response Organization (ERO) as designated.
- Support outage assignments and associated readiness activities.
- Ensure safety meeting attendance and maintain required job-related training.
Skills and Experience
- Knowledge of Corrective Action Program and Action Tracking processes.
- Knowledge of records management standards and proprietary document controls.
- Experience preparing and processing contract requisitions or change requests.
- Familiarity with managed service provider program documentation.
- Strong analytical skills with the ability to research, interpret data, and recommend solutions.
- Advanced organizational, communication, and problem-solving skills with the ability to multitask in a dynamic environment.
Required Education and Experience:
- High school diploma/GED and a minimum of five years of administrative or technical support experience.
Additional Information
- U.S. Citizenship Required
- Schedule: 4 days x 10 hours
- Remote work: No
- Per Diem: No
- Expense Eligible: No
- Being On Call required for role: No
- Are Certificates Required for this Position? No
- Badge Level: Blue Badge
The expected base salary for this position ranges from $28.40 to $45.38/hour
Salary offers are based on a wide range of factors including relevant skills, training, experience, education, market factors, and where applicable, licensure or certifications obtained
Benefits
KBH offers a comprehensive benefits package, including medical, dental, and vision coverage, paid parental leave, a 401(k) program, and other employee perks to support your health, financial security, and work-life balance.