| Location | Thomasville, NC |
| Salary | $32,734–$42,555 Per Year |
Administrative Support, TRIO Talent Search and Upward Bound
Salary
$32,734.00 - $42,555.00 Annually
Location
DCCC-Davidson Campus, 297 DCCC Road, Thomasville, NC
Job Type
Full-time Staff
Job Number
ADMSTRIO26
Department
Student Affairs
Opening Date
11/03/2026
Closing Date
11/17/2026 11:59 PM Eastern
Be part of something big.
Davidson-Davie Community College is an award-winning institution that is committed to student learning and success, as well as the economic growth of the communities we serve. Our goal is to identify individuals who will assist in our mission, so that everyone has the opportunity to succeed at Davidson-Davie Community College.
Our benefits and other resources make it possible to excel both professionally and personally. We are a dynamic community that supports and celebrates the success of our students, faculty and staff. The future is here!
What youll do on a typical day
The Administrative Support, TRIO Talent Search and Upward Bound position is a full-time, grant-funded role that provides administrative and office support to both programs. This shared position reports to the Director of Talent Search and the Director of Upward Bound and supports the daily operations of each program through the following responsibilities:
Essential Job Functions:
Performs general office duties, including answering phones, greeting visitors, scheduling appointments, preparing materials, filing, and processing incoming and outgoing correspondence.
Responds to routine inquiries from students, families, school partners, and vendors and directs questions requiring program decisions to the appropriate staff member.
Compiles and maintains data and supporting documentation for both programs' Annual Performance Reports; assists the Director with required grant reporting and related correspondence with the U.S. Department of Education.
Assists the Director with preparing and maintaining participant files, including applications, forms, eligibility documentation, and academic records.
Reviews participant files for completeness, tracks missing documentation, and follows up with program staff to support accurate and timely recordkeeping.
Enters, updates, and verifies participant information, services, attendance, and activities in program databases; maintains accurate electronic and paper records for retrieval and reporting.
Maintains the confidentiality and security of student, family, personnel, and financial records in accordance with College policies and applicable privacy requirements.
Assists with tracking expenditures for each program and reconciles College budget statements with internal program budget spreadsheets.
Processes and tracks invoices, receipts, travel reimbursements, and purchasing documentation; follows up on outstanding transactions and maintains supporting financial records.
Assists with processing and documenting participant stipends and other approved participant payments, as applicable.
Assists with program communications, including letters, newsletters, bulletins, flyers, calendars, and social media content.
Assists with organizing in-person and virtual activities, meetings, and workshops for both programs and participates in TRIO events, as appropriate.
Coordinates logistical arrangements for program activities, campus visits, field trips, and summer programming, including transportation, facilities, meals, permission forms, and participant communications.
Provides administrative support for program meetings by scheduling sessions, preparing materials, recording minutes, and distributing meeting notes.
Provides administrative support to Student Success Advisors in person and virtually, as needed.
Monitors administrative deadlines and maintains shared calendars for reporting, purchasing, meetings, and program activities.
Maintains office supplies, coordinates staff travel arrangements, and completes purchase order requests and other purchasing processes.
Helps organize records and supporting documentation for program reviews, audits, and monitoring visits.
Identifies opportunities to improve administrative processes and implements approved changes to increase efficiency and effectiveness.
Demonstrates sensitivity, understanding, and respect for a diverse academic environment, including students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds.
Supports the mission, vision, and values of the College and attends College events and meetings as required.
Performs other duties as assigned that support the programs and the mission and initiatives of the College.
Your attributes
Minimum Qualifications Required:
Required:
Associate Degree from an accredited institution in office systems technology, secretarial services, business, information systems, or related field
Two years of clerical experience or equivalent training
Experience with data entry
Experience filing and maintaining office records
Experience with receiving incoming calls and scheduling appointments
Experience managing a professional office and assisting visitors
Experience with MS Office Suite Excellent oral and written communication skills
Demonstrated ability to work effectively and collegially with others
Preferred:
Bachelor's Degree from an accredited institution in office systems technology, business information systems, communications, or related field
Experience working in a college setting
Experience working with federal grant programs
Experience working with individuals who are low-income and/or first-generation.
Fluency in Spanish
Experience with Blumen database
Work environment
ADA requirements for this position include critical thinking skills with the ability to process information and exercise good judgment; ease of mobility within the work environment and other areas of campus and College locations; travel between campus locations may be required; and effective use of all forms of communication including use of computers.
A climate controlled, contact center environment - filled with amazing people, incredible students and career opportunities.
DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.
Employer Davidson-Davie Community College
Address PO Box 1287
Lexington, North Carolina, 27293
Phone 336-224-4540
Website https://www.davidsondavie.edu/mission-vision-values/employment/