Administrative Support Specialist

Integrated Talent Strategies (ITS) is seeking an Administrative Support Specialist to work in the Winfield, WV area. This position offers a variety of great benefits, including health insurance, 401(k), and paid time off. 

Job Summary

We are seeking a detail-oriented and organized Administrative Support Specialist to provide essential administrative support within the assigned business unit. This role involves handling a variety of clerical and operational tasks that contribute to the efficiency of daily operations, including invoice processing, reporting, and general office coordination.

Key Responsibilities

• Receive, reconcile, and process invoices for payment
• Enter and track contractor hours daily for reporting purposes
• Maintain organized filing systems and documentation
• Request and reconcile monthly Aging Report Statements
• Print and manage contractor communications from shared email inboxes
• Process monthly accruals to support end-of-month financial close
• Provide coverage for team members during absences or vacations
• Print and distribute weekly maintenance work orders
• Monitor office supply inventory and prepare reorder lists
• Utilize internal systems such as Maximo and Cognos

Administrative Duties

• Prepare documents, reports, and spreadsheets as needed
• Maintain calendars, schedules, and files
• Use Microsoft Office tools including Outlook, Excel, Word, and PowerPoint
• Follow established procedures to support departmental operations

Communication & Teamwork

• Effectively communicate with team members, customers, and stakeholders
• Listen to and follow written and verbal instructions
• Collaborate with others and provide assistance to maintain productivity

Customer Focus

• Respond to customer inquiries and direct questions appropriately
• Demonstrate professionalism, empathy, and responsiveness
• Develop knowledge of department functions to better support customer needs

Problem Solving & Initiative

• Apply basic training and knowledge to complete tasks accurately
• Ask questions and seek guidance when needed
• Take initiative to handle tasks beyond routine responsibilities

Basic Qualifications

• High school diploma or GED required
• Minimum of one year of administrative work experience
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Strong organizational, analytical, and problem-solving skills
• Effective written and verbal communication skills

 
About Integrated Talent Strategies (ITS)  

ITS is an international recruiting and staffing firm founded in 1984. ITS specializes in Engineering, Technical, Administrative, Skilled Labor, Professional, and many more positions. ITS continues to remain a strategic partner for the job seeker.   

Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies in business today. Our ability to offer a wide range of services, and the flexibility to adjust to the changing needs of our clients, has allowed us to maintain a solid reputation for several decades. 

Benefits include voluntary medical, dental, and vision insurance;paid holidays and vacations;and more. To learn more, go to www.Wehirepeople.Com or click below to directly contact your recruiter.

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