Administrative Support Specialist

Administrative Support Specialist

Salary

$23.81 - $29.11 Hourly

Location

7120 W. National Ave., West Allis, WI

Job Type

Permanent full time

Job Number

2026-00434

Department

Health Department

Division

WIC Program

Opening Date

09/28/2026

Closing Date

10/30/2026 5:00 PM Central

• Description
• Benefits

Description

Help Make a Difference for Families in Our Community! The City of West Allis is seeking a compassionate and detail-oriented WIC Administrative Support Specialist to join our team. In this role, you'll serve as a key point of contact for families enrolling in the WIC program, which operates offices in West Allis, Greenfield, and Cudahy.

You'll support families by assisting with eligibility screening, documentation, appointment scheduling, participant communication, and health-screening activities. If you enjoy helping families, providing excellent customer service, and making a meaningful impact in the community, we want to hear from you!

Enjoy a competitive benefits package, including contributory medical coverage, fully paid dental benefits, a dual pension program, and paid time off. Hours are 8:00-4:30. West Allis residents earn an additional 5% on top of the pay range. Apply Today!

Click Here To Review Job Description (PDF)

Examples of Duties

• Promotes and screens potentially eligible WIC families via telephone, in-person or internet based inquiries
• Schedules appointments following WIC policies and procedures for procession standards, re-certification guidelines and benefit issuance
• Accurately assess and document WIC eligibility criteria including identification, residency and income varication to verify WIC eligibility
• Maintain and update participant information in WIC MIS system to assure ongoing program communication and accurate transmission of WIC related information and data to necessary entities
• Provides referrals to other community resources to all new families entering the WIC program
• Uses participant centered customer service skills as first point of client contact with WIC staff to ensure high quality, customer focused service

Click Here To Review Job Duties (PDF)

Qualifications

• High school diploma or GED
• Two years of recent administrative support work experience

Click Here To Review Job Qualifications (PDF)

Benefits include: Time off Bank with the ability to accrue up to 25 days in one year to be used at your discretion with management approval; nine (9) paid holidays; eligibility for health insurance the first of the month following thirty (30) days of service with choice of a PPO Plan or High Deductible Health Plan (with optional participation in a Health Savings Account) - both plans are contributory and cover the employee and his/her family; fully paid dental insurance covering the employee and his/her family, with eligibility the first of the first of the month following thirty (30) days of service; a dual pension system comprised of the Wisconsin Retirement Fund and Federal Social Security (both of which are contributory); a fully paid Life Insurance Program with coverage in the amount of the employees annual salary adjusted to the next highest one thousand dollars, with the option for additional coverage; an educational reimbursement plan for the pursuit of job related courses including personal and professional training opportunities and professional organization memberships; voluntary benefit programs consisting of vision, Flexible Spending Benefits for Dependent Care and Medical Reimbursement, Section 457: Deferred Compensation, Treasury Direct Payroll Savings Plan for Savings Bonds, and other various benefits including, but not limited to, Employee Assistance Program (EAP), Employee Wellness Program, Armed Services Reserve Training, and Federal Loan Program. For more detailed benefit information click here.

• The Wisconsin Retirement Fund and Life Insurance Program benefits are provided according to plan guidelines of the State of Wisconsin Department of Employee Trust Funds.

Employer City of West Allis

Address 7525 W. Greenfield Ave.

West Allis, Wisconsin, 53214

Phone 414-302-8270

Website http://www.westalliswi.gov/careers