Department: College of Science
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Location: Manassas / Sci-Tech
Workplace Type: On Site Required
Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:The George Mason University Forensic Science Program, within the College of Science (COS), invites applications for a part-time Administrative Support Specialist. George Mason University has a strong institutional commitment to the achievement of all-inclusive diversity among its students, faculty, and staff, and strongly encourages candidates to apply who will support this commitment.
George Mason University College of Science (Mason Science) is committed to advancing inclusive excellence and fostering an environment free from discrimination, harassment, and retaliation throughout our STEM community. At Mason Science, our values include cultivating an organizational culture that promotes belonging, respect, and civility. We believe that varied opinions, cultures, and perspectives are what provides vibrancy, innovation, and growth to an academic community. By prioritizing cultural responsiveness in academics, teaching, research, and global engagement, we strive to attract faculty and staff who exemplify the Mason Science mission and vision.
About the Position:The Administrative Support Specialist provides high-level administrative, operational, and logistical support to the Forensic Science Program within the College of Science (COS). This position serves as the primary front-office representative at the SciTech campus, supporting faculty, staff, students, external partners, and visitors. The role includes managing schedules and meetings, coordinating program activities and events, supporting the Forensic Science Research and Training Laboratory (FRSTL), assisting with communications, and ensuring compliance with university policies and procedures. This position requires professionalism, strong organizational skills, and the ability to manage multiple priorities in a fast-paced academic environment.
Responsibilities:Front Desk & Daily Operations- Welcome and greet visitors to the SciTech Forensic Science offices, and provide accurate information and courteous assistance;
- Answer phones, direct calls, take messages, and support appropriate follow-up with faculty and staff;
- Draft and produce professional correspondence, emails, memos, letters, reports, agendas, and other documents;
- Organize and maintain electronic and physical files and records in accordance with university policies; and
- Understand and implement University, College of Science, and Forensic Science Program processes and procedures.
Scheduling, Calendar, and Meeting Support- Manage calendars and schedule internal/external meetings for faculty, adjunct faculty, the Program Director, and FRSTL personnel;
- Coordinate weekly, monthly, and ad-hoc meetings, including committee meetings, specialty meetings, and program-wide events;
- Provide full meeting support by preparing agendas, gathering documents, coordinating logistics, and taking notes; and
- Arrange meetings between George Mason University faculty and external partners including government agencies, law enforcement, and K-12 institutions.
FRSTL & Training Coordination- Assist with logistics for tours, training, and activities at the Forensic Science Research and Training Laboratory (FRSTL);
- Coordinate dissemination, acquisition, and submission of required training forms, waivers, and release documents; and
- Assist in arranging schedules and materials for grant-funded trainings and major instructional initiatives.
Administrative & Fiscal Support- Coordinate with COS-designated cluster staff for purchases of supplies and equipment;
- Assist, when requested, with reconciliation of expenses and preparation of budget proposals; and
- Coordinate travel support, including booking, itineraries, reimbursements, and policy compliance.
Event, Communications, and Outreach Support- Provide logistical and administrative support for program events at SciTech and Fairfax campuses, including room reservations, communications, follow-up surveys, and coordination with faculty and students;
- Assist FRSC media coordinato