Administrative Support Specialist II

The Department of Health Outcomes Research and Policy within Auburn University's Harrison College of Pharmacy seeks candidates for an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the department. This position serves as the department's sole administrative staff member and is a vital contributor to the daily success of the unit. The successful candidate must be highly organized, proactive, customer-focused, and able to work independently while exercising sound judgment and managing multiple priorities in a dynamic environment.

This position is deeply embedded in a collaborative academic setting, working closely with eight faculty members, thirteen graduate students, college leadership, university offices, and external partners. The Administrative Support Specialist plays an integral role in advancing the department's teaching, research, and outreach missions through exceptional administrative, financial, academic, and operational support.

• Manage departmental fiscal operations, including purchasing, reimbursements, travel, procurement, budget monitoring, and financial documentation.
• Provide administrative and executive support to the Department Head and departmental faculty, staff, students, and visitors.
• Coordinate faculty personnel actions, onboarding, appointments, promotion and tenure documentation, and other human resource processes.
• Support academic and student administration, including course scheduling, classroom coordination, graduate program support, student appointments, and student-related matters.
• Coordinate faculty, staff, student, and candidate recruitment activities, including interview scheduling and visit logistics.
• Plan, organize, and execute departmental meetings, seminars, workshops, conferences, recruitment events, and other special events.
• Maintain and assist with departmental communications, websites, records, facilities access, and office operations.
• Ensure compliance with university, college, and departmental policies and procedures while performing administrative and fiscal responsibilities.

• High school diploma or equivalent
• 6 years of experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.

Substitution allowed for Experience:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

• Experience using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Demonstrated ability to manage multiple projects and priorities simultaneously while meeting deadlines.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Ability to work independently while supporting a team-oriented environment.
• Ability to interpret and apply policies, procedures, and regulations.
• Experience providing customer service and interacting professionally with individuals from diverse backgrounds.
• Demonstrated ability to work independently, exercise initiative, and solve problems with minimal supervision.

Desired Qualifications:

• Experience working in higher education or an academic department.
• Experience with Auburn University systems, including Banner, AU Access, Access Management, Jaggaer, or similar enterprise systems.
• Experience with budget management, purchasing, travel processing, reconciliation, and financial recordkeeping.
• Experience supporting academic programs, faculty personnel processes, or graduate student administration.
• Experience coordinating meetings, events, seminars, conferences, or recruitment activities.

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!