Administrative Support Specialist I - Senior AS6478

Campus

OSU-Stillwater

Contact Name & Email

Chelsea Wooldridge, chelsea.wooldridge@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

12 months

Hiring Range

$15.00 - $20.00

Hourly

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The School of Materials, Mechatronics and Manufacturing Engineering (MMME) within the College of Engineering, Architecture and Technology (CEAT) is seeking an Administrative Support Specialist. This position serves as the primary point of contact for students, faculty, staff, and external visitors, providing front desk reception and general administrative support.

The Administrative Support Specialist is responsible for processing faculty and student travel requests and vouchers; planning, coordinating, and scheduling school-related meetings, events, and functions; and assisting with the maintenance of MMME calendars and service accounts. This position also supports departmental communication efforts by helping to maintain and update website content, social media accounts, marketing materials, and the departmental newsletter. Additionally, the role assists in maintaining departmental records related to current students and alumni.

The work schedule may extend beyond regular office hours of 8:00 A.M. to 5:00 P.M., Monday to Friday, as necessary to perform job duties and complete work assignments.

This position is a one-year appointment anticipated to end July 31, 2027.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Post-secondary education may substitute for years of required experience.  

  Administrative Support Specialist I: HS/GED and 1 year of clerical/customer service experience. 

  Administrative Support Specialist II: HS/GED and 2 years of clerical/customer service experience. 

  Senior Administrative Support Specialist: HS/GED and 3 years of clerical/customer service experience. 

• Certifications, Registrations, and/or Licenses:

  Completion of Ambassador Program after hire. 

• Skills, Proficiencies, and/or Knowledge:

  Ability to work effectively with faculty, staff, visitors, students and all campus support areas. The ability to work independently, using judgement and initiative. Must be able to handle confidential information with discretion. Computer skills include: Microsoft Suite (especially Word and Excel). 

Preferred Qualifications

• High School/GED

• 5 years of experience in clerical and customer service.