Administrative Skills, Administrator Documentation, Documentation, Equipment Maintenance/Repair, Expense Tracking, Healthcare, Laboratory Management, Laboratory Operations, Mail Processing, Meeting Minutes, Microsoft Office, Operational Support, Pathology, Problem Solving Skills, Record Keeping, Regulatory Requirements, Staff Training, Statistics, Time Management
Administrative Support Assistant
Major duties to include but not limited to the following:
- Provides administrative support to the P&LM, including physicians, managers, supervisors, and technical specialists.
- Serves as the primary timekeeper for the service, processing employee time and attendance records and resolving leave and pay-related discrepancies.
- Prepares, reviews, and distributes correspondence, reports, meeting minutes, memoranda, presentations, and other administrative documents using Microsoft Office applications.
- Coordinates pathology materials sent to and received from external healthcare facilities, ensuring proper tracking, documentation, and timely return.
- Collects, compiles, analyzes, and maintains statistical and operational data to support laboratory management, quality programs, and regulatory requirements.
- Serves as the Training Management System (TMS) administrator for the service, maintaining training records and assisting staff with training related requirements.
- Monitors office resources, supplies, equipment, and service contracts; processes purchase requests and tracks expenditures to support laboratory operations.
- Acts as a liaison between P&LM and internal or external stakeholders to coordinate administrative activities and resolve operational issues.
Work Schedule: Monday to Friday 8:00 am to 4:30 pm
Telework Eligible: Not eligible for Telework
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Support Assistant (OA) / PD000110
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
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U.S. Department of Veterans Affairs