This position is contingent upon the award of the DHR Installation Administrative Services contract. Who We Are: CommandTec, LLC is an 8(a), Woman Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), Small Disadvantaged Business (SDB), and Service-Disabled Veteran-Owned Small Business (SDVOSB) and Historically Underutilized Business (HUBZone), headquartered in Huntsville, AL. As a diversified professional services company, CommandTec takes great pride in providing a broad range of Intelligence, Training, Enterprise IT and Process Improvement solutions to US Government agencies and commercial customers. Job Summary: The Administrative Specialist serves as the subject matter expert for Records Management, Freedom of Information Act (FOIA)/Privacy Act (PA) administration, and Publications and Forms Management. The position ensures compliance with applicable Army regulations, manages organizational records and information programs, processes FOIA/PA requests, and supports publications, forms, and general administrative functions across tenant organizations. Key Responsibilities: - Administer Freedom of Information Act (FOIA) and Privacy Act (PA) programs, including request intake, tracking, coordination, and case management.
- Review and analyze records for FOIA and Privacy Act compliance and prepare redactions in accordance with applicable regulations.
- Coordinate with legal counsel, records custodians, and government stakeholders to process information requests and support case resolution.
- Prepare reports, maintain program records, track metrics, and support annual FOIA reporting requirements.
- Monitor privacy program compliance, support Privacy Impact Assessments (PIAs), and assist with reporting and documentation of privacy incidents.
- Administer and maintain organizational records management programs in accordance with Army and federal records management requirements.
- Manage electronic records repositories, records retention schedules, file plans, and records disposition activities.
- Conduct records management reviews, audits, surveys, and training to ensure program compliance and continuous improvement.
- Provide guidance and support on records management policies, procedures, and information governance practices.
- Administer publications and forms management programs, including review, coordination, publication, and maintenance of official forms and directives.
- Review, edit, and format policies, regulations, memorandums, and other official correspondence for compliance and consistency.
- Develop, revise, and maintain electronic forms, publications databases, and related administrative resources.
- Maintain organizational office symbol records and support administrative correspondence functions.
- Collaborate with government personnel and supported organizations to ensure compliance with applicable laws, regulations, and administrative requirements.
- Performs additional duties and accepts other responsibilities as may be assigned.
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