Administrative Specialist III; Maui Health Foundation

Administrative Specialist III; Maui Health Foundation at Kaiser Permanente

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campaign-Day company_name-Administrative-Services hours_per_week-40 industry-NUE-MHS-01|NUE|Non-Union-Employee job_level-Individual-Contributor job_status-Regular job_type-Standard salary_relocation-Full-time travel-No custom_fields.EEO-Kaiser-Permanente-is-an-equal-opportunity-employer-committed-to-fair,-respectful,-and-inclusive-workplaces.-Applicants-will-be-considered-for-employment-without-regard-to-race,-religion,-sex,-age,-national-origin,-disability,-veteran-status,-or-any-other-protected-characteristic-or-status. custom_fields.ReqID-1419363 custom_fields.Shift-Day custom_fields.Field1-Business-Operations custom_fields.Field2-Mon,-Tue,-Wed,-Thu,-Fri custom_fields.Reindex-2 custom_fields.Facility-Maui-Memorial-Medical-Center custom_fields.MHSTheme-Yes custom_fields.PayBasis-Yearly custom_fields.PayRange-$70100---$90640-/-year custom_fields.Specialty-Administrative-Services custom_fields.Department-MAUI-MEMORIAL-MEDICAL-CENTER---Med-Ofc-Admin-Org-Development---3601 custom_fields.jobtitleLI-Administrative-Specialist-III;-Maui-Health-Foundation---1419363 custom_fields.leadership-no custom_fields.CFSalaryLow-70100 custom_fields.HawaiiTheme-Hawaii custom_fields.JobSchedule-Full-time custom_fields.PostAddress-Hawaii,Wailuku,Maui-Memorial---Helipad-Building custom_fields.ShiftFilter-Day custom_fields.customtheme-Business-Operations custom_fields.CFSalaryHigh-90640 custom_fields.LocationName-Maui-Health-System custom_fields.SchemaHiring-Kaiser-Permanente custom_fields.LocationValue-Maui-Health-System custom_fields.employeegroup-NUE-MHS-01|NUE|Non-Union-Employee custom_fields.WorkerLocation-Onsite custom_fields.employeestatus-Regular custom_fields.WorkingHoursEnd-04:30-PM custom_fields.JobScheduleField-Full-time custom_fields.WorkingHoursStart-08:00-AM custom_fields.PrefQualification1-

• Basic-Qualifications:
• -Experience
• N/A.
• Education
• High-School-Diploma-or-GED,-or-equivalent-AND-two-(2)-years-of-experience-in-administrative-support-or-related-field,-OR-Minimum-three-(3)-years-of-experience-in-administrative-support-or-related-field.
• License,-Certification,-Registration
• N/A

Additional-Requirements:

• Customer-Experience;-Computer-Literacy;-Data-Entry;-Data-Integrity;-Interpersonal-Skills

• Preferred-Qualifications:

• One-(1)-year-of-work-experience-in-a-role-requiring-interaction-with-senior-leadership-(e.g.,-Director-level-and-above).

• One-(1)-year-of-experience-developing-and-delivering-presentations-to-management.

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Deliver extraordinary care in Hawaii

Join a passionate team dedicated to improving healthcare for our community. At Maui Health, we put people first - our patients, team members, and communities we serve across Maui and on Lanai. Our culture of collaboration supports everyone to be their best. With professional growth opportunities and excellent benefits that support a balanced life, Maui Health is more than a workplace-it's a place to grow, contribute, and make a meaningful impact!

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Administrative Specialist III; Maui Health Foundation

Primary Location Wailuku, Hawaii Facility Name Maui Memorial Medical Center Schedule Full-time Shift Day Salary $70100 - $90640 / year

Job Number 1419363 Date Posted 04/16/2026

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Job Summary:

Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams, independently. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products.

Essential Responsibilities:

• Pursues effective relationships with others by proactively providing resources, information, advice, and expertise with coworkers and members. Listens to, seeks, and addresses performance feedback; provides mentoring to team members. Pursues self-development; creates plans and takes action to capitalize on strengths and develop weaknesses; influences others through technical explanations and examples. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes. Supports and responds to the needs of others to support a business outcome.
• Completes work assignments autonomously by applying up-to-date expertise in subject area to generate creative solutions; ensures all procedures and policies are followed; leverages an understanding of data and resources to support projects or initiatives. Collaborates cross-functionally to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports, identifies, and monitors priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities for team.
• Independently plans and executes information dissemination by: drafting standard and nonstandard presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables with regular review from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff, managers, and external members/providers, with review from team or manager; labeling, sorting, and maintaining the integrity of department files, independently; and utilizing a variety of software and databases to retrieve required information to write detailed reports.
• Executes the work flow of the department independently by: assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis; independently anticipating and offering assistance for business needs (e.g., manager email requests) that require support; operating standard office equipment (e.g., email, fax, xerox); beginning to maintain databases and websites, with review from senior colleagues/managers; maintaining inventory control, stocking, and providing solutions for department office inventory, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with budgetary policies and escalating inventory issues; receiving, screening, and referring nonstandard and standard incoming and outgoing emails, calls, and visits to the appropriate staff member; investigate time card issues and provide recommendations to management; learning about new staffing onboarding activities and assisting in execution, when necessary; and leveraging the HR information system to maintain knowledge of the contract language, standard/nonstandard pay practices (e.g., travel, shift differentials), and changes to job functions, job descriptions, and role goals, consulting senior colleagues or managers as needed.
• Contributes to event coordination by: beginning to develop relationships with leaders assistants and an understanding of organizational hierarchy to leverage when coordinating, calendaring, and facilitating meetings for directors and their direct teams with front line employees, independently; may be independently planning for meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate; finding and booking meeting standard and nonstandard rooms appropriate for the audience and meeting objectives, with general oversight.
• Contributes to event execution by: assisting senior colleagues to gather materials, plan, and arrange medium-scale events; organizing standard and nonstandard travel arrangements large, complex events for department head and/or multiple managers; assisting in execution of medium group meetings, conferences; providing on-site coordination for nonstandard and standard issues; independently plans coordination and execution of audio-visual equipment, conference rooms, and catering for events, with review by team or manager; and distributing the agenda, taking meeting minutes, summarizing and finalizing meeting summaries, and coordinating guest presentations in department meetings.
• Enacts human-resources data maintenance and management by: integrating department data and documentation retention policies into all products; inputting, compiling, organizing, validating, tracking, and maintaining data integrity for standard databases; and formatting straightforward graphs, spreadsheets, and reports.

Basic Qualifications:

Experience

• N/A.

Education

• High School Diploma or GED, or equivalent AND two (2) years of experience in administrative support or related field, OR Minimum three (3) years of experience in administrative support or related field.

License, Certification, Registration

• N/A

Additional Requirements:

• Customer Experience; Computer Literacy; Data Entry; Data Integrity; Interpersonal Skills

Preferred Qualifications:

• One (1) year of work experience in a role requiring interaction with senior leadership (e.g., Director level and above).

• One (1) year of experience developing and delivering presentations to management.

Primary Location: Hawaii,Wailuku,Maui Memorial - Helipad Building Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 04:30 PM Job Schedule: Full-time Job Type: Standard Worker Location: Onsite Employee Status: Regular Employee Group/Union Affiliation: NUE-MHS-01|NUE|Non Union Employee Job Level: Individual Contributor Department: MAUI MEMORIAL MEDICAL CENTER - Med Ofc Admin-Org Development - 3601 Pay Range: $70100 - $90640 / year Kaiser Permanente is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not include the value of our total rewards package. Actual pay determined at offer will be based on years of relevant work experience, education, certifications, skills and geographic location along with a review of current employees in similar roles to ensure that pay equity is achieved and maintained across Kaiser Permanente. Travel: No On-site: Work location is on-site (KP designated office, medical office building or hospital). Worker location must align with Kaiser Permanente's Authorized States policy. Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

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