Administrative Specialist III - Department of Music

Posting Details

Title Information

Full-Time/Part-Time Full Time Salary Range $31,200 Will this position be Onsite, Remote, or Hybrid? Onsite

Position Details

Position Information

Posting Number NC0482026 Working Title Administrative Specialist III - Department of Music Department Org 335000 - Music Why should you work at UCA?

We are excited that you are considering joining the UCA Family-the faculty, staff, students and alumni-who make the University of Central Arkansas a great place to work!

At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well-being of employees while learning to prioritize challenging work and the ability to make a difference. Participation in university-wide flexible work schedules may be available for certain positions. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, with the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary. Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership and equipment rentals.

Position Summary

The University of Central Arkansas Department of Music is searching for an Administrative Specialist III. This position is governed by state and federal laws and agency/institution policy.

The Department of Music in the College of the Arts Humanities and Social Sciences enjoys endowments and private scholarship funds of approximately $2 million, annual university performance scholarships of over $850,000, a visiting artist series, and NASM accreditation. Many performances are presented in the state-of-the-art, 1100+-seat, Donald W. Reynolds Performance Hall and the new Windgate Center for the Fine and Performing Arts, a 100,000 sq ft arts space in the heart of the campus, home to Music Art, and Theatre. The department serves 250+ majors and minors, and offers both undergraduate and graduate degrees: BA, BM (Music Education, Composition, Performance, Piano Pedagogy, and Jazz and Studio Music), MM (Music Education, Performance, Conducting, Theory), as well as a Graduate Performance Certificate program. The faculty is composed of no fewer than 33 full-time and approximately 18 adjunct members, most of whom have national and international reputations.

Job Duties and Responsibilities

• Schedule Auditions - prospective vocalists and string players
• Handle Scholarship award process
• Ensure that all scholarship recipients fulfill their obligations annually
• Assist the Chair with maintaining websites and developing online forms and processes
• Assist the department with course scheduling and load maintenance
• Maintain Departmental calendars including faculty, student, and ensemble reservations
• Supervise room-use calendars including classrooms, recital hall, and rehearsal spaces
• Create PAFs to ensure timely payment of department faculty
• Maintain records for approved PAF's, Termination PAF's
• Maintain Staff records
• Supervise and maintain key request and maintain key/card swipe databases and updates
• Supervise the hiring of all staff and student employees
• Create job announcements for Hire-Touch and People Admin
• Supervise the maintenance of all phone logs, and departmental email accounts
• Supervise the maintenance of all departmental lockers (student)
• Supervise the maintenance of all instrument checkout forms and inventory
• Create and maintain all job announcements in People Admin
• Manage and oversee all recital programs and templates
• Schedule all degree recitals: junior, senior, graduate
• Work with faculty on dates for ensemble, faculty and guest artist performances and keep departmental calendars
• Work with departmental recording division to ensure compliance and clean, i.e. correct calendars
• Supervise and coordinate Emergency Building Management Team
• Supervise the copy machine
• Supervise all departmental supplies including Departmental Letterhead, envelopes, & supplies
• First-Aid kit maintenance
• Assist the Chair in all duties as appropriate
• Student records - establish and maintain - ongoing
• Departmental Records - Maintenance - Pool Drive maintenance
• Leave Requests/Approval upkeep - Pool Drive Storage
• Liaison to Community Music Division of the Department of Music
• WordPress - applications/automation
• Slate graduate applications and automation
• Greet all who enter the office -
• Assist in maintaining a positive and pleasant office environment for all students workers, graduate assistants and staff
• Answer all appropriate phone calls and manage the keeping of a phone log
• Chairs appointment calendar
• Liaise between the faculty and the chair
• Liaise between all students and the chair
• Supervise the Pool drive and record keeping
• Assist in the annual NASM Heads report
• Assist in the NASM self-study and accreditation correspondence as appropriate
• Assist the Chair with policies and processes department-wide
• Assist the Chair with the Community Music Division of the Department of Music in the implementation of all policies, standards and procedures - i.e. minors policies; Community music faculty hire; Comm Mus Faculty Handbook
• Assist the Chair with the Department of Music Handbook and updates
• Assist the chair with all website design issues
• Assist the chair with all advertising and marketing collateral
• Assist the chair with course schedule creation and maintenance in cooperation with the Assistant and Associate Chairs
• Assist the chair with all university reporting
• Oversee and manage all departmental files
• OTHER responsibilities as assigned

Knowledge, Skills, and Abilities

Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.

Skills Considered Essential for Success

• Knowledge of the organization and administration of higher education.
• Knowledge of state, federal, and university rules, regulations and procedures.
• Ability to work in a diverse and dynamic environment.
• Ability to work collaboratively and independently with common goals as a part of a team.
• Ability to make sound judgments.
• Effective interpersonal communication, writing, and organizational abilities.
• Civility in all interactions.
• Demonstrate effective follow-up.

Required Education and/or Experience

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Education and/or Experience University, Campus, and Community Description

Thank you for your interest in employment at the University of Central Arkansas.

Founded in 1907, UCA has an enrollment of more than 10,000 students and employs over 1,300 full-time employees. The university offers more than 85 undergraduate and 59 graduate certificate and degree programs, including doctoral programs in five disciplines. UCA is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities.

Desired start date 07/16/2026

Position Summary and Qualifications

License(s)/Certifications Physical Demands Checklist Sitting, Standing, Lifting/Carrying, Walking Physical Exertion Medium Work - Exerting 20-50 pounds

Posting Detail Information

Background Check Statement

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

UCA EEO Statement

The University of Central Arkansas is an equal opportunity institution. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.

Open Date 05/05/2026 Close Date 05/31/2026 Open Until Filled No Special Instructions to Applicants

Posting Supplemental Questions

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Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Veteran's Documents
• Other Document