Administrative Specialist II / Medical Records (Anderson - AOP)

Administrative Specialist II / Medical Records (Anderson - AOP)

Salary

$31,314.00 - $40,698.00 Annually

Location

Anderson County, SC

Job Type

FTE - Full-Time

Job Number

193992

Agency

Department of Behavioral Health and Developmental Disabilities

Division

Anderson-Oconee-Pickens Mental Health Center

Opening Date

10/16/2026

Closing Date

10/25/2026 11:59 PM Eastern

Class Code:

AA50

Position Number:

60017985

Normal Work Schedule:

Monday - Friday (8:30 - 5:00)

Pay Grade

GEN04

Hiring Range - Min.

$31,314.00

Hiring Range - Max.

$40,698.00

EEO Statement

Equal Opportunity Employer

Agency Specific Application Procedures:

Please complete the state application to include all current and previous work history and education using verifiable dates.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits
• Questions

Job Responsibilities

Are you passionate about making a real difference in peoples lives? Join our team at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Specialist II - Medical Records (Anderson) who is motivated to help individuals and families navigate lifes challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the BHDD - Office of Mental Health, Anderson Mental Health Clinic, 1 Linwa Boule

As an Administrative Specialist II, under general supervision, you will will perform a variety of advanced administrative duties at the Anderson Center Medical Records Department. You will provide back-up coverage to the reception (front desk) area of the Anderson Center.

Responsibilities for the Administrative Specialist II:

• Perform task of scanning and importing documents into the Electronic Health Record (EHR), pulling and filing medical records.
• Enter clinical and administrative data into the computer.
• Work with peers in completing any other medical records task or duty as needed or assigned. Provide coverage to the reception (front desk) area of the Anderson Center as needed during staff shortages and lunch breaks.
• Serve as secondary receptionist for Anderson County, Switchboard, transferring calls, taking messages appropriately and accurately with attention to detail, including patient names and Client Identification (CID) or Date of Birth (DOB), while maintaining composure during possible critical situations.
• Complete medical records request coming from other facilities (hospital, doctor offices, attorney offices, disability and/or etc.). Send out request to receive patients records from other facilities.

Minimum and Additional Requirements

• A high school diploma and two (2) years of clerical experience, or an associate degree in secretarial science or other related field; or three (3) years of clerical experience.

Additional Requirements

• This position requires the ability to bend, stoop, climb, drive from location to location, lift and file.
• This position could be considered essential. Therefore, the employee in this position may be asked to report to work even if the Center is closed in the event of an emergency.

Preferred Qualifications

• Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Comments

Post hire, employees must:

• Knowledge of word processing centers and/or current office management practices.
• Knowledge of grammatical rules, clerical formats and/or journalistic principles.
• Knowledge of behavioral characteristics of the physically or mentally challenged.
• Knowledge of basic training principles and techniques. Knowledge of methods and procedures of microfilm photography.
• Knowledge of medical terminology and classification.
• Knowledge of legal terminology and court procedures.
• Ability to deal effectively with the public in handling inquiries and communicating information.
• Be able to pass CPR and Managing Agitation in the Psychiatric Setting (MAPS) Certification.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.

• 15 days annual (vacation) leave per year

• 15 days sick leave per year

• 13 paid holidays

• Paid Parental Leave

• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)

• Retirement benefit choices *

• State Retirement Plan (SCRS)

• State Optional Retirement Program (State ORP)

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Please check the box(es) if you have ever been employed by the following Offices of SC Dept. of Behavioral Health and Developmental Disabilities.

• Office of Mental Health (OMH) (formerly SC Department of Mental Health)
• Office of Intellectual and Developmental Disabilities (OIDD) (formerly SC Department of Disabilities and Special Needs)
• Office of Substance Use Services (OSUS) (formerly SC Department of Alcohol and Other Drug Abuse Services)
• Does Not Apply

02

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application. PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED. Please indicate your understanding to this statement by checking the box below.

• Checking this box indicates my understanding to the above referenced statement.

03

Please include a copy of your resume with this application.

• I have included a copy of my resume with my application.

04

Do you have a high school diploma and at least two (2) years of related clerical experience OR an associate degree in secretarial science or other related field; OR three (3) years clerical experience?

• Yes
• No

05

What software applications are you proficient in? Check all that apply.

• MS Word
• Excel
• Outlook
• None of the Above

06

Please indicate your salary requirements (please be specific and not put "negotiable" or "open."

Required Question

Employer State of South Carolina

Agency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre Parkway

Cayce, South Carolina, 29033

Phone OIDD - (803)898-9600

OMH - (803) 898-8600

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.