Administrative Specialist II, Grade 21

Administrative Specialist II, Grade 21

Salary

$72,567.00 - $115,363.00 Annually

Location

100 Edison Park Dr Gaithersburg MD 20878 USA

Job Type

Permanent

Remote Employment

Flexible/Hybrid

Job Number

2026-00524

Department

Department of Transportation

Division

DOT 50 Transportation Construction Section

Opening Date

09/15/2026

Closing Date

9/29/2026 11:59 PM Eastern

FLSA

Exempt

• Description
• Benefits
• Questions

About the Position

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THIS IS AN INTERNAL "ONLY" JOB POSTING, AVAILABLE TO CURRENT

Montgomery County GOVERNMENT EMPLOYEES ONLY.

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This Position is ONLY Open to Montgomery County Government Employees:

• Current Montgomery County Government employees;
• Montgomery County employees who were affected by a reduction-in-force and currently have RIF priority rights;
• Active Montgomery County local fire and rescue department volunteers with at least 50 points under the length of service award program (LOSAP); or
• Active Project SEARCH Interns or former Montgomery County Government Customized Employment Public Interns, or Project SEARCH Interns within 24 months of completion of internship.

Please note: The salary range above represents the earning potential for this position. The anticipated hiring range for this position will be $72,567 to $109,338, based on the candidate's qualifications and experience.

WHO WE ARE

Montgomery County Department of Transportation's (MCDOT) mission is to move people and connect places with seamless, equitable transportation options that are safe, environmentally responsible, and support economic growth and vibrancy in Montgomery County. MCDOT supports its residents, commuters, and visitors with transit options and infrastructure that provide seamless transportation.

WHO WE ARE LOOKING FOR

MCDOT is looking for an Administrative Specialist II. This position will provide administrative support for the contract management of multiple contracts, including Basic Ordering Agreements (BOAs), with contractors and consultants working on DTE projects. Position also provides program management support, including, but not limited to, verifying and reporting on financial data and project status, performing records management, and processing and tracking invoice payments.

The ideal candidate will provide financial, budgetary, and general administrative support to the division while maintaining a high level of organization and attention to detail. This role requires a reliable, timely professional who can work independently, solve problems effectively, and ensure a smooth workflow across various functions. The successful candidate will demonstrate strong interpersonal and communication skills, convey information professionally, and collaborate effectively with individuals at all levels-from field personnel to division leadership. Proficiency in modern office technology is essential, including experience with Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Office 365), SharePoint, Seamless Docs, Adobe Creative Suite (Acrobat, Photoshop, Illustrator, InDesign), and virtual meeting platforms such as Zoom, Microsoft Teams, Webex, and Adobe Connect.

What Youll Be Doing

The ideal employee will provide administrative support for capital projects managed by the Division of Transportation Engineering. This includes contract management of multiple contracts, including Basic Ordering Agreements (BOAs), with contractors and consultants working on various Division of Transportation Engineering projects. The employee also provides program management support, including, but not limited to, verifying and reporting on financial data and project status, performing records management, and processing and tracking invoice payments as required for grant administration. Other duties include financial and budget support, as well as general administrative support for the division as a whole.

Duties include, but are not limited to:

• Prepare documentation and correspondence for solicitations, awards, contracts, amendments, extensions, task orders, etc.
• Maintain contract files and task orders. Facilitate reviews and processes, including routing and tracking, for the task orders assigned to contracts and solicitations.
• Provide reports on expenditures. Process requisitions and payments.
• Coordinate with the Office of the County Attorney and the Office of Procurement, applying procurement policies, strategies, and processes to contract-related matters.
• Maintain contract and procurement-related document templates.
• Provide expenditure reports on purchase orders, task orders, and contracts.
• Process amendments for contract extensions and for Rate Increases based on the Employee Cost Index.
• Process contractor/ consultant invoices and track project and program expenditures.
• Process budget entries, Journal entries, invoices, deposits, and conduct investigations on missing deposits and invoices.
• Process payments.
• Performs related duties as required.

Minimum Qualifications

Experience: Two (2) years of professional administrative experience related to the needs of the department/agency to which the position is assigned (budget preparation, general purchasing, equipment and material control, contract management, monitoring and administration, Program Management, prepare reports, reconcile financial data, track and process invoices and program expenditures)

Education: Graduation from an accredited college or university with a Bachelors Degree.

Substitutions:

• EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Licenses, Registrations, Certifications, or Special Requirements: None.

Medical exam protocol: This position requires completion of a pre-employment medical history form to assess your ability to safely perform the essential duties of the role.

Work Environment: The work is primarily performed in an office environment and involves normal, everyday discomforts. The work environment is adequately lighted, heated/cooled, and ventilated, and does not require that the employee take special measures to control environmental conditions.

Physical Demands: The work requires ordinary physical effort, including sitting, using microcomputer equipment, walking, standing, bending, and reaching for or carrying light items associated with office work. Work does not result in noticeable fatigue.

Preferred Criteria, Interview Preferences

Interview selection will be based on the following interview preference criteria:

• Experience in working with staff of diverse technical and managerial backgrounds to develop and facilitate documents.
• Experience and knowledge of the Montgomery County rules and regulations of procurement, and handling financial processes, including Oracle Financial Systems
• Experience in planning, organizing, and prioritizing responsibilities.
• Experience in the use of personal computer operating systems and applications such as Microsoft Office Suite
• Experience with collaborative software products utilizing digital signatures such as SharePoint, Seamless Docs, Adobe Sign, and DocuSign.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicants responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the Countys "Public Employees" (which does not include employees of the Sheriffs office) are subject to the Countys ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

Leave Benefits

Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits

All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness

Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit

County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.

Reduced Child and Health Care Costs

Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.

Employee Wellbeing

We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits

01

THIS POSITION IS "ONLY" OPEN TO INTERNAL MONTGOMERY COUNTY GOVERNMENT (MCG) EMPLOYEES. Are you a current MCG employee?

• Yes
• No

02

How many years of professional administrative experience do you have in budget preparation, general purchasing, equipment and material control, contract management, monitoring and administration, Program Management, preparing reports, reconciling financial data, tracking and processing invoices and program expenditures?

• No Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• 5 Years Experience
• 6+ Years Experience

03

What is your highest level of completed education?

• N/A
• High School/GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Juris Doctor
• Doctorate

Required Question

Employer Montgomery County (MD)

Address 101 Monroe Street

7th Floor

Rockville, Maryland, 20850

Phone 240-777-5000

Website https://www.montgomerycountymd.gov/ohr