Administrative Specialist I

Division: Health Administration

Administrative Specialist - Full Time #005

JOB SUMMARY:

Provides administrative support to the Health Administration Division within the Health Department. This position requires excellent communication skills, the ability to multitask and advanced computer ability. Heavy customer contact - phone & in person.

JOB FUNCTION:

• Responsibilities include front desk duties - filing, mail sorting, processing the Freedom of Information (FOIA) requests, photocopying, answering phone calls and data entry
• Reviews, registers, certifies and issues vital records.
• Inputs, tracks and applies payments for all vital record billing
• Attends all monthly Board of Health meetings including committee meetings.
• Creates all agendas, minutes and correspondence as they pertain to the Board of Health
• Orders office supplies
• Provides backup to other divisions within the Health Department.
• Special projects as assigned

MINIMUM QUALIFICATIONS:

• High School diploma or GED
• Office and computer skills, including Microsoft Office, are required.

HOURS

37.5 hours per week. Holiday on-call rotation for vital records.

All Health Department staff are required to be up to date on the Covid vaccination as determined by the CDC and IDPH, including all primary series doses and boosters, as a term and condition of employment with the Department. In addition, proof of all vaccines are mandatory for employment with the Health Dept., including the flu vaccine.

BENEFITS

• 4 Medical plans, 2 dental plans, 2 vision plans, and various supplemental plans.
• Pension: Illinois Municipal Retirement Fund (IMRF)
• Nationwide Retirement Solutions (457 and Roth457) plans
• Standard Life insurance policy with the option to buy up additional coverage for employee and dependents.
• Tuition Reimbursement and Student Loan Repayment Programs
• Paid vacation, sick, personal days, and 14 paid holidays.

McHenry County is an equal opportunity employer. No applicant for employment shall be discriminated against because of age, race, color, religion, sex, marital status, national origin, Veteran status, or disability.