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Administrative Specialist (DHS)

SimIS Inc.

Suffolk, VA

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JOB DETAILS
SKILLS
Administrative Skills, Administrator Documentation, Background Investigation, Business Administration, Communication Skills, Contract Management, Contract Requirements, Delivery Management, Document Control, Document Management, File Maintenance, Flexible Spending Accounts, Government, Government Administrative Support, Government Contracts, Government Reporting, Government Requirements, Homeland Security, Industry Standards, Information Technology & Information Systems, Life Insurance, Logistics, Logistics Management, Maintain Compliance, Microsoft Office, Onboarding, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Management, Project Management Software, Project/Program Management, Quality Management, Record Keeping, Regulatory Compliance, Small Business, Source Code/Configuration Management (SCM), Status Reports, System Test, Systems Engineering, Team Lead/Manager, Team Player, Testing, Time Management, Travel Planning, Writing Skills
LOCATION
Suffolk, VA
POSTED
30+ days ago
ON SITE

Who We Are: Founded in 2007, SimIS Inc. is an innovative information technology solution Veteran Owned Small Business (VOSB) that models future environments, requirements, and capabilities, and then secures the enterprise from internal and external threats compliant with Federal, State, and industry standard governance to ensure client mission success. Our performance standard is “excellence,” with an outcomes-based, quality focus in our services and products, guided by our core values of honesty (in word and deed), relationships (confidence and trust with clients and partners), teamwork (shared goals, mission, and purpose), loyalty (allegiance to our client and team), and importance of others (work and win as a team).

SimIS is currently recruiting for the listed position.

Job Description:
The DHS CBP Program Management Office Directorate (PMOD) serves as the Independent Test Authority (ITA) for CBP acquisition programs and requires comprehensive systems engineering and test and evaluation (T&E) support. SimIS seeks an Administrative Specialist to provide essential administrative support for all program activities, ensuring efficient operations, compliance with government requirements, and effective coordination between team members and government stakeholders. This role requires expertise in government contracting procedures, document management, and coordination of complex logistics including travel, meetings, and deliverable submissions.

Required Knowledge, Skills, and Abilities
  • Bachelor's degree in Business Administration or related field
  • ​​​​​​​Minimum 3 years of administrative support experience in government contracting environment
  • Experience with government contracting procedures and requirements
  • Ability to obtain and maintain DHS suitability background check
Technical Skills:
  • Proficiency in Microsoft Office Suite and project management tools
  • Knowledge of document management and version control systems
  • Understanding of travel coordination and logistics management
  • Familiarity with government reporting requirements and deadlines
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
Key Responsibilities
  • Coordinate administrative support for all program activities and deliverables
  • Manage document control and version management for all project deliverables
  • Coordinate travel arrangements for field teams and government meetings
  • Support meeting coordination, scheduling, and logistics
  • Assist with preparation of monthly status reports and administrative documentation
  • Maintain project files and ensure compliance with government record-keeping requirements
  • Coordinate with government stakeholders for administrative matters
  • Support contract administration and deliverable submission processes
  • Manage team logistics and administrative coordination
  • Ensure compliance with DHS administrative and security requirements
  • Support quality management processes with administrative coordination
  • Assist with onboarding and administrative support for new team members
Benefits:
  • Medical, Dental, and Vision  
  • Short-Term Disability (at no cost to you) & Long-Term Disability
  • Life Insurance  
  • 401(k) Savings Plan 
  • Flex Spending Accounts 
  • Tuition Assistance Program 
  • Professional Development 
  • Paid Time Off (PTO)  
  • 11 Federal Holidays each year  
SimIS, Inc. is an EOE / M / F / Disability / VET / Drug Free Employer



 

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SimIS Inc.