Administrative Specialist - Carl Perkins Civic Center

City of Jackson

Job Posting Notice: Administrative Specialist - Civic Center

Job Overview

Job Title Administrative Specialist

Department Civic Center

Employment Type Full Time (Non-Exempt)

Grade / Pay Rate Grade E ($17.94 - $18.95 / hr)

Job Summary

The person employed in this capacity will perform his/her duties under the direction of the Facility Director of the Civic Center to ensure that the front office of the Civic Center operates in a professional manner in providing services to the public.

Essential Job Functions

• Assist the Facilities Director with scheduling events for the Civic Center.
• Become familiar with EventPro and Tyler Munis System.
• Email rental agreement and other documents to the event holder for all events.
• Request security for events.
• Request volunteers for needed events.
• Answer telephones and assist customers.
• Create and email invoices.
• Receive and receipt payments and deliver to the Revenue Officer for deposit.
• Take minutes during staff meetings.
• Organize events that the Civic Center will participate in.
• Conduct walk-through of the building with customers.
• Total up all equipment used by the event holder after set up is completed.
• Request work orders.
• Place events on the city calendar.
• Assist manager with coding invoices.
• Order office supplies for the department.
• Update the marquee monthly.
• Manage the buildings in the absence of the Facilities Director.
• Assist other employees as needed.
• Perform all other duties as required by the Director.

Tools / Equipment

Phone, computer, printers, copier, credit card machine, and adding machine.

Required Education, Degrees, Certificates, and/or License

• High School Diploma with specialized course work in general office practices such as bookkeeping and business.
• Valid Driver''s License.

Experience, Training, Knowledge, and Skills

• Working knowledge of modern office practices and procedures.
• Working knowledge of computers and electronic data processing.
• Skill in operation of listed tools and equipment.
• Ability to effectively meet and professionally interact with the public.
• Ability to communicate effectively verbally and in writing.
• Ability to work in a high stress environment.
• Ability to understand comprehensive instructions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately quiet.

Please Apply: City of Jackson, Human Resources Department, 127 E. Main St., Ste. 303, Jackson, TN 38301

Applications May Be Completed At: careers.jacksontn.gov

Equal Opportunity Employer: EOE/M/F/V/D

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