Administrative Services Coordinator II

Description of Job Duty:

The overall purpose of this job is to be the administrative support contact for all non-budgetary aspects of a department's daily routine and manage the department offices that are under this position's supervision. This job consists of a full range of standard and non-standard clerical assignments and the need for problem solving for department or departments.

Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

Minimum Qualifications:

High School diploma or equivalent. Three or more years of related experience. Excellent interpersonal and communication skills with the ability to express ideas clearly and concisely. Ability to establish effective working relationships with students, faculty, staff, and external constituents with a variety of personalities. Ability to handle confidential files and information. Displays initiative in completing tasks without direct supervision. Requires computer and software knowledge to include Microsoft Office - Word, Excel, Outlook - and the ability to develop spreadsheets, reports, and manage scheduling and appointments.

Preferred Qualifications:

Preferably has Banner, Argos, Oracle and TCP experience.

Essential Functions:

• Serve as the primary administrative support for the Department of Electrical and Computer Engineering. Work closely with the Department Chair and Financial Associate to support the department''s daily operations.
• Assist all undergraduate and graduate students with academic and registration matters related to their plans of study while maintaining student records, files, and electronic data in accordance with university requirements.
• Provide support for ABET and SACSCOC accreditation activities as needed.
• Assist with annual reports and departmental publications.
• Coordinate course scheduling each semester, including classroom assignments, registration permits, room reservations, textbook orders, and SOAR Orientation activities.
• Coordinate and supervise departmental student workers, including assigning work, assisting with hiring, processing payroll, and approving time through JobPortal or TCP, as appropriate.
• Provide administrative support for departmental purchasing and financial processes, including Talon, ProCard transactions, and other procurement activities, while working closely with the Financial Associate and Department Chair.
• Receive, direct, and assist visitors, prospective students and their families, faculty, staff, and students. Maintain the Department Chair''s calendar and scheduling as needed.
• Coordinate departmental communications, including internal and external communications, website content, social media, marketing materials, and support for departmental meetings, faculty meetings, advisory board meetings, and related communications.
• Assist with departmental facilities and asset management, including Physical Facilities Inventory, Space Inventory, and Key Inventory.
• Provide administrative support for departmental events, outreach activities, and other special projects as assigned.
• Perform other duties as assigned in support of the department''s academic, administrative, and operational mission.

Physical Demands:

Those typical of an office setting.

Work Hours:

8:00 am- 4:30 pm, Mon- Fri

Special Instructions:

Applicants are required to electronically upload a cover letter, resume, and complete contact information for three references. References will be contacted at a later date. Submission of materials is the applicant''s responsibility. Applications without all required materials are incomplete and will not be considered.

Salary:

Level S2, Grade 6.

Benefits Information:

Tennessee Tech offers a competitive benefits package. Benefits include the initial accumulation of one vacation day per month, one sick leave day per month, and thirteen (13) University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.

Essential Functions:

• Serve as the primary administrative support for the Department of Electrical and Computer Engineering. Work closely with the Department Chair and Financial Associate to support the department''s daily operations.
• Assist all undergraduate and graduate students with academic and registration matters related to their plans of study while maintaining student records, files, and electronic data in accordance with university requirements.
• Provide support for ABET and SACSCOC accreditation activities as needed.
• Assist with annual reports and departmental publications.
• Coordinate course scheduling each semester, including classroom assignments, registration permits, room reservations, textbook orders, and SOAR Orientation activities.
• Coordinate and supervise departmental student workers, including assigning work, assisting with hiring, processing payroll, and approving time through JobPortal or TCP, as appropriate.
• Provide administrative support for departmental purchasing and financial processes, including Talon, ProCard transactions, and other procurement activities, while working closely with the Financial Associate and Department Chair.
• Receive, direct, and assist visitors, prospective students and their families, faculty, staff, and students. Maintain the Department Chair''s calendar and scheduling as needed.
• Coordinate departmental communications, including internal and external communications, website content, social media, marketing materials, and support for departmental meetings, faculty meetings, advisory board meetings, and related communications.
• Assist with departmental facilities and asset management, including Physical Facilities Inventory, Space Inventory, and Key Inventory.
• Provide administrative support for departmental events, outreach activities, and other special projects as assigned.
• Perform other duties as assigned in support of the department''s academic, administrative, and operational mission.

Physical Demands:

Those typical of an office setting.

Work Hours:

8:00 am- 4:30 pm, Mon- Fri

Special Instructions:

Applicants are required to electronically upload a cover letter, resume, and complete contact information for three references. References will be contacted at a later date. Submission of materials is the applicant''s responsibility. Applications without all required materials are incomplete and will not be considered.

Salary:

Level S2, Grade 6.

Benefits Information:

Tennessee Tech offers a competitive benefits package. Benefits include the initial accumulation of one vacation day per month, one sick leave day per month, and thirteen (13) University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.