Administrative Services Clerk

Administrative Services Clerk

Salary

$54,468.00 - $66,216.00 Annually

Location

City Hall, 8650 California Avenue, South Gate, CA

Job Type

Full Time Classified

Job Number

202600725

Department

Administrative Services

Division

Finance

Opening Date

08/10/2026

Closing Date

8/24/2026 5:00 PM Pacific

Max Number of Applicants

75

• Description
• Benefits
• Questions

About the Position

THIS RECRUITMENT WILL CLOSE

AT 5:00 P.M. ON MONDAY, AUGUST 24, 2026, OR

ONCE WE RECEIVE THE FIRST 75 APPLICATIONS,

WHICHEVER OCCURS FIRST

Performs a variety of customer service assignments associated with customer account inquiries for such activities as utility billing; assists the department in a variety of accounting clerical work; bookkeeping and reviewing financial records and processing documents involving financial transactions; performs related duties as required.

CLASS CHARACTERISTICS

This is a single position classification.

SUPERVISION RECEIVED

Works under the general supervision of the Deputy Director of Finance or designee.

SUPERVISION EXERCISED

Does not supervise.

Examples of Essential Functions

Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; and reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:

Calculates payments; balances, codes and prepares daily cash reports; issues receipts; maintains petty cash and prepares deposits as assigned.

Performs a variety of complex and responsible technical support work; records, analyzes, reconciles and produces reports of technical details; conducts technical research and prepares specialized reports for presentation; maintains complex and detailed records.

Creates, maintains and monitors computerized files, databases and directories; conducts record searches and prepares statistical work sheets and other required documents; audits documents, verifies accuracy and ensures compliance with applicable statutes and regulations; sorts mail runs tapes on checks and enters mail payments daily.

Responds to inquiries in person or by phone, providing explanation of established procedures and policies; resolves problems involving customers payments and other service-related problems.

Prepares and/or types statistical reports, correspondence and related documents; operates a variety of office equipment.

As required, contacts other City staff, the public or other agencies to verify or obtain routine information regarding related City activity.

For utility accounts, prepares work orders for service disconnects, reconnects and re-reads; prepares opening and closing bills; computes trash and water charges allowing for deposits, advance credits and unpaid balances.

Assists with business license and/or special permits inquiries.

Minimum & Desirable Qualifications

Training and Experience

Graduation from high school or equivalent, and (1) year of general clerical experience including work with fiscal records is required. Coursework in bookkeeping or accounting is desirable.

Knowledge, Skills, and Abilities

Knowledge of: City policies and procedures involved in the preparation and processing of fiscal records; business arithmetic; procedures, methods, automated technology and office equipment used in financial transactions and record keeping.

Ability to: work independently; analyze and resolve unusual situations involved in fiscal, financial, and statistical record keeping systems; make arithmetical calculations quickly and accurately; perform clerical, financial record keeping work; understand and follow oral and written directions; devise, implement and maintain financial record keeping systems and procedures; establish and maintain cooperative working relationships.

Skill in the operation of a variety of office equipment, including computers and calculator.

Other Important Information

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

Recruitment Process

Application Packets Must Include: A fully completed online employment application which:

• Covers at least the past 10 years of employment history (or longer if you have other relevant experience).
• Responses to the supplemental questionnaire.
• Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
• Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested.

Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.

• Application Review: The first phase will be a detailed review and appraisal of each candidates application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase.
• Written Examination (pass/fail): If a written exam is given, a minimum of 70% must be obtained on the written exam in order to be eligible to continue to the next phase of the selection process which will consist of an oral appraisal interview.
• Oral Appraisal Interview (100%): A minimum of 70% must be obtained to pass the oral appraisal interview. The top 10 qualified candidates will be invited to participate in the oral interview phase of the selection process.
• Employment Eligibility List: The Employment Eligibility List will be established after completion of the examination process. Current and future vacancies will be filled from this list. Lists typically last for 12 months but may be extended or abolished in accordance with the Citys Hiring Policy.

Pre-employment Process

• The City supports a Drug-Free Workplace.
• All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
• New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.

Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employees parents, children, spouse, brothers, sisters, in-laws, and step relationships.

The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Equal Opportunity Employer

The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.

The City of South Gate

The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 79th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.

Non-Sworn Employee Benefits

Effective 07/01/2024 - 06/30/2025

Approved 11/20/2024

1. Medical Insurance

• CalPERS Health Plans. City pays Kaiser HMO rates for all plans.

2. Dental Insurance

• Principal Dental PPO and Liberty Dental Network HMO options. City pays HMO dental rates.

3. Medical & Dental Opt Out

• City contributes a percentage of premium on a bi-weekly basis towards Citys deferred compensation plan.

4. Superior Vision Insurance

• City pays 100% of premium

5. Life Insurance

• $50,000 Life and AD&D

6. Vacation Leave - (Pro-rated @ hire)

• 80 hours/year (1 to 4 yrs); 120 hours/year (5 to 9 yrs); 160 hours/year (10+ yrs).
• Maximum accrual of 350 hours
• Vacation Buyout up to 40 hours/yr by written request

7. Sick Leave - (Pro-rated @ hire)

• 120 hours/yr.
• Sick Payout
• If hired after 1/1/93, refer to MOU
• If hired after 7/31/22, no sick leave payout.

8. Personal Business

• Up to 50 hours per calendar year, deducted from sick leave bank.

9. Administrative Leave for Exempt Employees - Pro-rated @ hire

• 60 hours/yr. - Exempt Employees Only
• Maximum accrual of 100 hours.
• Administrative Leave Buyout up to 40 hours/year by written request.

10. Holidays

• 130 hours/yr., includes days between Christmas Eve and New Years Day

11. Longevity Pay

• 1.5% for 5th through 10th Yrs; 2.0% for 10th+ through 15th Yrs; 2.5% for 15th+ through 19th Yrs; 3.0% for 20th+ Yrs.

12. Bilingual Pay for qualified employees in eligible positions

• Employees in positions eligible for bilingual pay must pass an exam.
• Verbal bilingual skills: $75/month (MEA Employees) / $100/month (PMMA Employees)
• Verbal, reading and writing Skills: $100/month (MEA Employees) / $125/month (PMMA Employees)
• Excellent verbal, reading, and writing skills with the ability to act as a Translator: $175/month (MEA Employees) / $200/month (PMMA Employees)

13. Communication Allowance for eligible Exempt Employees

• $100/month for use of personal cellular phone for City business in lieu of City issued phone.

14. Education Incentive Premium for PMMA Employees

• If not required by job classification
• $50/month for BA/BS degree
• $100/month for post-graduate degree

15. Equipment Mechanics Tool Allowance

• $600 per fiscal year for Equipment Mechanics

16. Deferred Compensation

• Voluntary Enrollment - Nationwide Retirement Solutions.
• Employer match of employee deferral up to $100/month.

17. Retirement CalPERS

• Classic Members - 2.7% at age 55 (5 year vesting period)

• Employee contributes 8.0% of Employees Share of Normal Cost

• PEPRA Members - 2.0% at age 62 (5 year vesting period)

18. Retiree Medical Insurance

• $300/month stipend plus CalPERS fee, at retirement with 20 years of qualifying City service & continued CalPERS medical enrollment.

19. Educational Reimbursement

• $2,500 annual per individual. $3,000 for private university.

01

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within your application?

• Yes
• No

02

Do you currently possess a high school diploma or G.E.D. equivalent?

• Yes
• No

03

Do you have a minimum of one (1) year of general clerical experience including work with fiscal records?

• Yes
• No

04

I understand it is required to work entirely in person, and any form of remote work is not an option for the position I am applying for. Please answer Yes or No if you understand/do not understand and agree/do not agree to this type of work schedule.

• Yes
• No

05

Do you claim Veteran's Preference? Note: to establish eligibility for Veterans Preference, applicants must attach a copy of their discharge from service form (e.g. DD214) with a status of Honorable discharge on the form at time of application. Failure to attach this documentation may result in disqualification from the position.

• Yes
• No

06

Are you a CalPERS retired annuitant?

• Yes
• No

07

I understand that an incomplete application may lead to disqualification from the recruitment process, and I have supplied all the applicable information in my application. Examples of incomplete/inaccurate information leading to disqualification include, but are not limited to noting incorrect department, leaving dates of employment blank, not attaching requested copies of certificates, leaving duties blank or noting "See Resume," etc.

• Yes
• No

Required Question

Employer City of South Gate

Address Human Resources Office, City of South Gate

8680 California Avenue

South Gate, California, 90280

Phone (323) 357-5835

Website http://www.cityofsouthgate.org/