Administrative Services Assistant

Job title: Administrative Services Assistant

Location:Nashville, Tennessee

Duration: 9 Months

Description:
Key Responsibilities:

Provide administrative support for the Perinatal and Infant Section.

Coordinate meetings, trainings, travel, and schedules for staff and partners.

Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records.

Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking.

Maintain fiscal and administrative documentation in compliance with state and federal requirements.

Coordinate invoice and payment processing with fiscal and contract staff.

Prepare reports, correspondence, presentations, and meeting materials.

Maintain organized electronic and hard-copy program files and records.

Support stakeholder communication and community partnership activities.

Handle confidential information in accordance with TDH policies.

Support additional section projects and activities as assigned.

Minimum Requirements:

Graduation from an accredited college or university with an associate's or bachelor's degree is required. At least two years of experience providing administrative, operational, or fiscal support is preferred.