Administrative Services Assistant

LanceSoft Inc

Nashville, TN
4 days ago

$20–$30 Per Hour

Highlights

The successful candidate will be responsible for supporting attorneys through all phases of litigation by managing court filings, maintaining case files, coordinating schedules, preparing legal documentation, and ensuring compliance with court deadlines and procedural requirements. This role requires a detail-oriented professional who can effectively manage multiple priorities, communicate with judicial assistants and court personnel, prepare legal documents, and support attorneys throughout the litigation process.

Numbers & Facts

Location	Nashville, TN
Industry	Staffing/Employment Agencies
Salary	$20–$30 Per Hour
Company Size	2,000 to 2,499 employees
Year Founded	2000
Website	http://www.lancesoft.com/

Description

Title: FL-DEP-Office of General Counsel-Paralegal / Legal Secretary
Duration: 10/26/2026 6/30/2027
Work Hours: Monday - Friday 8:30am - 5:30pmEST
Location: 3900 Commonwealth Blvd., Tallahassee, Florida 32399-3000
Position: Onsite

Job Description:
FL-Department of Environmental Protection-Office of General Counsel-Executive Assistant
Position Summary
Our client is seeking an experienced Paralegal/Legal Secretary with 3-5 years of legal support experience to provide comprehensive litigation and administrative support to a team of 3-4 attorneys. The ideal candidate will have a strong understanding of the Florida court system, experience with court filings, case management, attorney calendar coordination, and litigation support functions.
This role requires a detail-oriented professional who can effectively manage multiple priorities, communicate with judicial assistants and court personnel, prepare legal documents, and support attorneys throughout the litigation process.
Key Responsibilities

Provide legal secretarial and administrative support to assigned attorneys.
Format, proofread, finalize, type, and electronically file legal documents.
Prepare correspondence, pleadings, motions, notices, subpoenas, and other legal documents from drafts and templates.
File pleadings, motions, and other court documents with Florida Circuit Courts, DOAH, and other appropriate tribunals.
Maintain and organize attorney case files, both electronic and physical.
Manage attorney calendars, including scheduling hearings, depositions, mediations, trials, and client meetings.
Coordinate and communicate with Judicial Assistants regarding scheduling and court matters.
Assist attorneys with discovery requests, responses, and document production.
Prepare exhibits, hearing binders, and case-related documentation.
Arrange for service of process and maintain tracking of legal deadlines.
Retain and schedule court reporters and obtain hearing and deposition transcripts.
Monitor court dockets and case activities.
Perform general administrative duties, including answering phones, coordinating travel arrangements, and supporting office operations.
Assist with closing case files and records management activities.

Required Qualifications

3-5 years of experience as a Paralegal, Legal Assistant, or Legal Secretary.
Experience supporting multiple attorneys simultaneously (3-4 attorneys preferred).
Knowledge of Florida court procedures, rules, and electronic filing systems.
Experience filing documents with Florida Circuit Courts and the Division of Administrative Hearings (DOAH).
Strong litigation support experience, including discovery, exhibits, and pleadings preparation.
Experience communicating with judges' offices and Judicial Assistants.
Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
Experience using Adobe Acrobat for document preparation and management.
Exceptional organizational, time management, and communication skills.
Ability to handle confidential information with professionalism and discretion.

Prior experience in a litigation practice environment.
Familiarity with court docketing systems and case management software.
Experience preparing trial exhibits and hearing materials.
Knowledge of e-filing requirements and court deadlines.

Skills & Competencies

Litigation Support
Court Filings & E-Filing
Legal Document Preparation
Case Management
Calendar Management
Discovery Coordination
Pleadings & Motion Formatting
Court Scheduling
Records Management
Microsoft Office Suite
Adobe Acrobat
Written and Verbal Communication
Attention to Detail
Multitasking and Prioritization

Contract Position Requirements
The successful candidate will be responsible for supporting attorneys through all phases of litigation by managing court filings, maintaining case files, coordinating schedules, preparing legal documentation, and ensuring compliance with court deadlines and procedural requirements. This role demands strong organizational skills, accuracy, and the ability to thrive in a fast-paced legal environment.

About Company

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.