Company Description : IMCS Group is one of the fastest growing MWBE (Minority Woman Owned Enterprise) staffing firms in the U.S. We focus on bringing a Diversity Recruitment approach to Fortune 500 companies within North America and EMEA region contingent labor programs. IMCS Group excels in providing top talent in IT, Healthcare, Engineering, Finance, Light Industrial, Contact Center, and Clerical. We have offices in the US, Canada, Mexico, and India in which we can provide support to our clients.
Reposting of req# 65860 - please do not resubmit previous proposals from req# 65860
Under general supervision, the Administrative Assistant 4 position provides administrative and fiscal support for the Perinatal and Infant Section within the Division of Family Health and Wellness, including the Fetal and Infant Mortality Reduction Program, Child Fatality Review Program, Perinatal Regionalization, Perinatal Telehealth, and Rural Fetal and Infant Health Initiative (RFIHI). This position supports section operations, meetings, grant activities, purchasing, shipping, and travel coordination, and program coordination with staff, contractors, and community partners.
Key Responsibilities:
Provide administrative support for the Perinatal and Infant Section.
Coordinate meetings, trainings, travel, and schedules for staff and partners.
Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records.
Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking.
Maintain fiscal and administrative documentation in compliance with state and federal requirements.
Coordinate invoice and payment processing with fiscal and contract staff.
Prepare reports, correspondence, presentations, and meeting materials.
Maintain organized electronic and hard-copy program files and records.
Support stakeholder communication and community partnership activities.
Handle confidential information in accordance with TDH policies.
Support additional section projects and activities as assigned.
Minimum Requirements:
Graduation from an accredited college or university with an associate's or bachelor s degree is required. At least two years of experience providing administrative, operational, or fiscal support is preferred.
In-Office Requirements:
Tennessee residents ONLY
New hires are required to report in person for onboarding.
Hybrid work environment with periodic in-person meetings.
Travel to the Nashville office will not be reimbursed.
Typical working hours are M-F 8AM to 4:30PM CST, 37.5 hours per week.
EEOC Disclaimer: IMCS Group is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. IMCS Group is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated, and promoted based on their contributions to our Company.