Administrative Services Assistant

Title: Administrative Services Assistant
Location: Nashville, TN(Hybrid)
Duration: 8 Months
Interview type: in-person

NOTE:

• Local Candidates Only

Job Description:
The Client is currently accepting applications for a contract Administrative Services Assistant (ASA 3). This position will be in the Supplemental Nutrition Program (SNP) Section. This ASA 3 position assists the Communications & Continuous Quality Improvement Manager with program outreach projects, internal communications efforts, work process improvements, and day-to-day administrative responsibilities.
Key Responsibilities:

• Provide administrative support including preparation of reports, forms, and administrative tasks related to project logistics.
• Assist in the creation and print requisition of handouts and forms.
• Perform administrative duties including typing, word processing, and general office support.
• Provide support to the Communications & CQI Manager; maintain and update SharePoint, H: Drive, and other databases as assigned.
• Assist in the creation and submission of social media posts.
• Assist in the compilation and distribution of a quarterly internal newsletter.
• Conduct semi-annual reviews of relevant webpages and handouts, recommending updates as applicable.
• Assist in surveying staff and program participants to develop and implement process changes that support continuous improvement.
• Ensure that all administrative processes adhere to state and federal policies, rules, and regulations.

Minimum Requirements:

• Education: Associate's degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional or paraprofessional.

Desired Qualifications:

• Ability to communicate effectively both orally and in written communications.
• Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
• Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel, and external contacts.
• Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint,
• SharePoint, Outlook, etc.).
• Experience with creative tools like Canva, Adobe Creative Suite, and similar programs is preferred.
• Experience with document remediation software like Allyant CommonLook and similar programs as well as familiarity with ADA-accessibility practices is preferred.