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Administrative Services Assistant in Nashville, Tennessee Hybrid

Syntricate Technologies Inc

Nashville, TN

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JOB DETAILS
SKILLS
Administrative Skills, Americans with Disabilities Act (ADA), Board Meeting, Calendar Management, Communication Skills, Customer Support/Service, Data Entry, Data Management, Drilling, Maintain Compliance, Microsoft Excel, Organizational Skills, Paralegal, Presentation/Verbal Skills, Printing, Project/Program Coordination, Quality Assurance, Quality Assurance Methodology, Regulatory Compliance, Software Testing, Testing, Time Management, Travel Planning
LOCATION
Nashville, TN
POSTED
30+ days ago
Requisition Name: Administrative Services Assistant
Estimated Duration: 06/02/2026 - 06/26/2027
Nashville,  Tennessee    37243 Hybrid
 
Description :  :
We are seeking a candidate who has excellent communication and great customer service with a diverse internal and external customer base. Preferred candidates will possess strong time management, organizational skills, and critical thinking. The position requires data management and administrative support for the Board. Preferred candidates will have a bachelor’s degree, paralegal experience, and professional administrative experience of at least three years or more.
General responsibilities include:
• Reviewing well licensing renewal applications for completeness along with continuing education units and fee payment.
• Communicating with well driller applicants to guide and answer questions relative to the application and testing process.
• Performing routine data entry, quality assurance, and data reporting using internal databases. Resolving incomplete and inaccurate data or information.
• Providing administration duties for the Board , including, but not limited to: scheduling board meetings, ensuring compliance with Notice requirements, organizing the board files, recording board meetings, providing ADA support during/after board meetings, mailing licenses/letters, informing applicants of results of board meetings, and coordinating with board Program technical staff.
• Support other administrative tasks as requested.
 
QualificationCompetencyRequired
AddressingProficient (4-6 Years)Yes
Administative AssistantProficient (4-6 Years)Yes
Adobe AcrobatProficient (4-6 Years)Yes
Appointment SettingProficient (4-6 Years)Yes
Balancing/ReconcilingProficient (4-6 Years)Yes
Basic BookkeepingProficient (4-6 Years)Yes
Book-keepingProficient (4-6 Years)Yes
CollatingProficient (4-6 Years)Yes
CollectionsProficient (4-6 Years)No
Correspondence - EmailProficient (4-6 Years)Yes
Correspondence - General No
Customer ServiceProficient (4-6 Years)Yes
Customer Service SkillsProficient (4-6 Years)Yes
Data EntryProficient (4-6 Years)Yes
EmailingProficient (4-6 Years)Yes
FaxingProficient (4-6 Years)Yes
FiguresProficient (4-6 Years)Yes
FilingProficient (4-6 Years)Yes
InternetProficient (4-6 Years)Yes
InventoryProficient (4-6 Years)Yes
Microsoft ExcelProficient (4-6 Years)Yes
Microsoft PowerPointProficient (4-6 Years)Yes
Microsoft WordProficient (4-6 Years)Yes
Multi Line Phone SystemProficient (4-6 Years)Yes
Printing and CopyingProficient (4-6 Years)Yes
Proofreading/EditingProficient (4-6 Years)Yes
SchedulingProficient (4-6 Years)Yes
Speed WritingProficient (4-6 Years)Yes
Technical SkillsProficient (4-6 Years)Yes
Transcription/DictaphoneProficient (4-6 Years)Yes
Travel ArrangementsProficient (4-6 Years)Yes
TypingProficient (4-6 Years)Yes
Verbal CommunicationProficient (4-6 Years)Ye
 

About the Company

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Syntricate Technologies Inc