ADMINISTRATIVE SERVICES ASSISTANT 5 - 79992

Executive Service

ADMINISTRATIVE SERVICES ASSISTANT 5

Interim Appointment until November 2027

Department of Military

Berry Field Air National Guard Base

Nashville, TN

Annual Salary Range: $54,744.00 - $74,400.00

Closing Date: 08/13/2026

Background Check:

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Who we are and what we do:

The Tennessee Military Department is currently accepting resumes and cover letters for the Administrative Services Assistant (ASA) 5 position. This position reports to the Commander/Base Civil Engineer at the 118th Air Wing in Nashville and serves as the squadron's primary financial and resource manager, translating the commander's priorities into effective budget and funding strategies.

How you make a difference in this role:

Candidates should possess the following character traits and skills:

Team player who can foster and maintain cohesive working relationships

• Ability to adapt to changing priorities and deadlines

• Excellent organizational skills, including the ability to prioritize, multi-task, and manage workload to meet specific timeframes and deadlines

• Exercises sound judgement

Job Overview:

Overseeing the squadron's budget and financial planning, managing and tracking Civil Engineer (CE) Real Property Sub-projects (CE RPS), and providing financial analysis, accounting, and bookkeeping support to ensure sound fiscal management.

Key Responsibilities:

Budget & Financial Execution:

• Manages, analyzes, and distributes annual Operation and Maintenance (O&M) and military personnel budgets for the CE squadron.
• Tracks execution rates against Financial Plans and submits unfunded requirements (UFRs) to the Wing or State headquarters

CE RPS Tracking:

• Monitors and assists in the tracking of Civil Engineer Real Property Sub-projects (CE RPS).
• Ensures project expenditures are appropriately categorized, obligated, and executed in accordance with Air National Guard and major command (MAJCOM) directives.

Accounting & Analysis:

• Utilizes financial systems like General Finance and Accounting System (GFAS) and Defense Enterprise Accounting and Management System (DEAMS) to audit transactions, reconcile discrepancies, and project future costs.

Liaison & Advisory:

• Acts as the principal advisor to the CE Commander and flight chiefs regarding fiscal constraints, resource availability, and economic feasibility of proposed projects.
• Serves as the key liaison between the unit and the Base Financial Management (FM) and Contracting offices.

Documentation & Reporting:

• Prepares routine financial status briefings, tracks key metrics, and ensures strict adherence to DoD financial management regulations and fiscal laws.

Minimum Qualifications:

• Training: Must complete the Air Force Resource Advisor Course (AFRAC) and be well-versed in Air National Guard financial instructions.
• Security Clearance: Requires at least a SECRET security clearance to access DoD financial and property databases.
• Preferred: Bachelor's degree and two years of experience in financial management

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.