| Location | Charleston, WV |
| Salary | $32,862–$56,373 Per Year |
Administrative Services Assistant 1
Salary
$32,862.00 - $56,373.00 Annually
Location
Kanawha County, WV
Job Type
Full-Time Permanent
Job Number
CSV2700006 PSA
Department
DHS - DCR - Central Office
Opening Date
08/14/2026
Closing Date
8/31/2026 11:59 PM Eastern
LOCATION OF VACANCY
KANAWHA
Civil Service Type:
Classified - This Position is Covered Under the DOP Merit System.
Nature of Work
Under general supervision of the Director of Inmate Records, the Administrative Services Assistant 1 position is essential to the secure and efficient operation of the Division of Corrections and Rehabilitation, Central Office. The incumbent is essential to the secure and efficient operation of the office, serving as the primary control point for all visitor access and ensuring that only authorized individuals are granted entry through the secure entrance in strict accordance with established safety protocols.
This role functions as the central communications hub, managing incoming calls and overseeing the receipt, documentation, and distribution of mail and packages. Responsibilities include maintaining the inventory of specified products and equipment to ensure items are correct, properly stored, and purchased in full compliance with ACA standards. The position will be responsible for scheduling and maintaining logs of fire drills and safety inspections, while ensuring that all required policy signage and notices are posted in accordance with regulatory compliance.
Coordinates janitorial labor to maintain facility order and cleanliness, updates facility floor plans to reflect employee work locations, and maintains current staff extension lists. Additionally, this position will manage the key control, vehicle maintenance, and detailing logs for the Fleet Motor pool and serve as the primary contact for logging building and maintenance issues to General Services.
Click The APPLY Link To Apply Online.
Minimum Qualifications
Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.
Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.
Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.
Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.
Other Information
PG: 10 $32,862 - $56,373
Market Rate: $50,288
State employment offers a variety of benefits. Click HERE to visit the Division of Personnels Benefits Page.
01
The minimum qualifications for this job title are: Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related fields. Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training. Experience: One (1) year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher. Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis. Please note: All college, university or vocational school education, licensure or certification must be verified ONCE by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: applicantservices@wv.gov YOU DO NOT HAVE TO VERIFY HIGH SCHOOL GRADUATION OR THE EQUIVALENT. PLEASE DO NOT SEND HIGH SCHOOL DIPLOMAS OR TRANSCRIPTS. You must only submit this documentation ONE TIME; please DO NOT SUBMIT DUPLICATE COPIES. Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resumé in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resumé. Before answering the following questions, please familiarize yourself with the official West Virginia Division of Personnel definition for Office Assistant 3 level work, Accounting Technician 3 level work, and "administrative support" experience to help guide your response in determining whether or not you have the required one (1) year of administrative support services experience at the Office Assistant 3/Accounting Technician 3 level: Office Assistant 3 level work: performs advanced level, responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices including (but not limited to): interpretation and adaptation of office procedures, policies, and practices and can communicate agency policy to a wide variety of people, ranging from board members, federal auditors, officials, to the general public. Accounting Technician 3 level work: this is full-performance, paraprofessional level accounting which includes (but is not limited to): performing moderately complex posting, encumbering of funds, and examining records to assure adherence to accounting laws and regulations. Administrative Support - Support services such as personnel, budget, purchasing, data processing which support or facilitate the service programs of the agency, also means work assisting an administrator through office management, clerical supervision, data collection and reporting, workflow/project tracking, etc. How do you qualify for this job title? Please note: this question is just asking how you meet the minimum qualifications, and you will be given the opportunity to tell us the total amount of qualifying work experience you have in additional questions below.
02
The next question asks how many total years of combined education and qualifying paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher. To help you answer this question, please use the following equivalency chart to convert any post-high school education you have completed in to the appropriate amount of experience: Every thirty (30) undergraduate semester hours = One (1) year of experience Associate Degree = Two (2) years of experience Bachelors Degree = Four (4) years of experience Every fifteen (15) graduate semester hours = One (1) year of experience Masters Degree = Two (2) years of experience Juris Doctor = Three (3) years of experience Doctorate/PhD = Four (4) years of experience *Please note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Staffing and Recruitment for assistance at (304)-414-1852. After converting your college semester hours and/or degrees into years of experience using the chart above, please add them to any qualifying paid employment you have in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. This experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher. Here are some examples: If you have a Bachelors degree in Accounting and two (2) years of paid bookkeeping experience, you would count the Bachelors degree as four (4) years of experience as per the charge above to add to your two (2) years of paid bookkeeping experience to give you a total of six (6) years of combined education and qualifying experience. Therefore, you would select: I have six (6) to less than eight (8) years of qualifying administrative support service experience and education combined." from the choices below. Here is another example: if you have a Bachelors degree in Accounting, a Masters degree in Human Resources Management, and three (3) years of paid personnel administration experience, you would give yourself four (4) years for the Bachelors degree, and another two (2) years for the Masters degree, and add that to your three (3) years of personnel administration experience for a total of nine (9) years of combined education and qualifying experience. Therefore, you would select: Therefore, you would select: "I have eight (8) to less than ten (10) years of qualifying administrative support service experience and education combined." from the choices below. Job duty descriptions of all experience MUST be included in the Work History section of your online application or in your attached resumé in order for them to be considered as qualifying experience toward the minimum qualifications. How many total years of combined education and full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property do you have? Please note that this experience must be at the Office Assistant 3 or Accounting Technician 3 level or above.
03
Type information about any college degrees, business school, vocational training or licensure here. You may also enter information about certification of ordination or ecclesiastical commission by an endorsing body or denomination here. Be as accurate as possible. This information will be used to determine your qualifications. For each entry, include details such as the degree, certificate or licensure earned, major/field of study, dates attended/graduated, and the name of the institution. Use the following examples as a guide:
04
Were all of the jobs listed on your application or resumé full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".
05
Were all of the jobs listed on your online application or resumé paid? If not, please list your unpaid positions below. If all of your jobs were paid, please enter "Yes". Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.
06
AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver's Licenses Passports These documents will be removed from your profile if submitted.
Required Question
Employer West Virginia
Address 1900 Kanawha Blvd. East
Building 3 Suite 500
Charleston, West Virginia, 25305
Phone (304) 558-3950
Website http://personnel.wv.gov