Administrative Sergeant

Job Summary

The Clayton State University Administrative Sergeant will report to the Deputy Chief of Police. The position is shift-work and may require working nights, weekends, overtime, rotating shifts, and holidays. Work assignments may include any campus location dependent on department needs.

This is regular or special detail police work in protecting life and property on the university campus. Work involves professional response to the need for the prevention and detection of crimes, and for generally maintaining law and order. Work also involves patrolling assigned areas, traffic enforcement, accident reporting, and criminal investigations. Assignments are received from superior officers and are carried out under established policies and procedures. However, employees will exercise quick, independent, and sound judgment and display initiative in applying work methods to emergency situations which arise when superior officers are not immediately available. Work is reviewed through conferences, written reports, inspections, and observation of results obtained.

The administrative sergeant maintains the department fleet and inventory, administers the department training program, conducts criminal investigations, fulfills record requests, reviews reports, and supports patrol operations by providing support and shift coverage. Considerable independent judgment, initiative and understanding must be exercised in interpreting orders, rules and regulations and in meeting emergency situations. Work is performed in accordance with established rules, regulations and instructions from superior officers who review the work through reports, conferences and observation of police efficiency. The administrative sergeant must be able to work any shift assigned.

The administrative sergeant will serve in an on-call capacity providing advice to on duty personnel or responding to campus to lead an investigation. The administrative sergeant will assist in the administration of public safety for the University campus in accordance with policy and all federal, state, and local municipal laws.

The applicant offered this position will be required to successfully complete a pre-employment drug test, polygraph or CVSA, credit check, criminal background check, and psychological test.

Responsibilities

• Act as the department POST administrator and coordinate the department training program.
• Act as the department fleet manager, coordinating fleet assignments, purchases, and repairs.
• Fulfill records requests, including case file requests from prosecutors, open records requests, and requests from campus stakeholders, where appropriate.
• Act as department quartermaster and maintain inventory records on department property, including firearms, other weapons, vehicles, uniforms, and duty gear.
• Serve as the primary investigator on criminal cases that are beyond the knowledge, skills, and resources of on-duty patrol personnel.
• Provide guidance and direction in criminal matters to on-duty shift personnel when needed
• Respond to campus to lead criminal investigations for significant incidents, such as violent felonies or other complex and sensitive criminal incidents.
• Assist the hiring manager with background investigations for candidates.
• Coordinate the execution of arrest and search warrants for the department on or off campus in accordance with applicable policy and state and federal law.
• Conduct investigations into incidents, crimes, or complaints on campus; gather evidence; interview witnesses; and collaborate with other law enforcement agencies as needed to resolve incidents.
• Assist patrol operations with shift coverage when needed, including serving as interim shift sergeant in the absence of other patrol supervisors.
• Operate a motor vehicle during both day and night, including in emergency situations involving speeds in excess of posted limits, congested traffic, and unsafe road conditions caused by factors such as rain, ice, and snow.
• Respond promptly to non-emergency and emergency calls for service, accidents, and incidents while providing assistance, coordinating with emergency services when necessary, and taking appropriate action to ensure the safety and well-being of individuals and property.
• Enforce campus policies, regulations, and applicable laws by issuing warnings, citations, or making arrests (forcibly if necessary), while ensuring the fair and respectful treatment of all community members.
• Exercise independent judgment in determining when reasonable suspicion exists to detain, when probable cause exists to search and arrest, and when force may be used and to what degree.
• Perform rescue functions at accidents, emergencies, and disasters, including directing traffic for long periods of time; administering emergency medical aid; lifting, dragging, and removing people from danger; and securing and evacuating people from designated areas.
• Build positive relationships with members of the community through outreach initiatives, educational programs, and collaborative efforts aimed at promoting safety, awareness, and trust to reduce risks and enhance the overall safety culture of campus.
• Maintain accurate and complete reports of daily activities, incidents, arrests, and other relevant information using appropriate forms, reports, and databases, ensuring compliance with legal requirements and department policies and procedures.
• Participate in ongoing training programs, workshops, and certification courses to enhance job knowledge, skills, and readiness for handling various situations and staying abreast of best practices in law enforcement and campus security.
• Comply with Campus Security Authority responsibilities under the Clery Act.
• Perform other duties as assigned.

Required Qualifications

• Possess a high school diploma or its equivalent
• Be at least 21 years of age
• Be a citizen of the United States
• Possess a valid Georgia drivers license
• Have no felony or other disqualifying criminal convictions
• Possess a Georgia POST Basic Law Enforcement Certification or ability to receive one within one year of employment

Preferred Qualifications

• Possession of a current Georgia POST Council Basic Law Enforcement certificate in good standing is preferred.
• Possession of advanced or specialized Georgia POST Council training certificates is preferred.
• Possession of a bachelors degree in criminal justice, business administration, public administration, or closely related field.

Knowledge, Skills, & Abilities

• Knowledge of standard police practices and techniques.
• Knowledge of Georgia criminal and traffic laws.
• Knowledge of the university properties, population, and traffic control problems.
• Knowledge of fire prevention techniques.
• Ability to analyze situations quickly and objectively and to determine the proper course of action.
• Ability to cope with situations firmly, courteously, and tactfully and with respect for the rights of others.
• Ability to react quickly and calmly under emergency conditions.
• Ability to obtain information through interview, interrogation, and observations.
• Ability to understand and execute difficult oral and written instructions.
• Ability to express ideas clearly, orally and in writing and to prepare comprehensive records and reports.
• Ability to develop and maintain good public relations.
• Ability to meet such specific requirements as may be established by a competent authority.
• Skill in furnishing first aid and comfort in case of accident, illness, and death situations.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Clayton State University will have a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Our statement of core values is adaptability, collaboration, excellence, integrity, and people-centered. Each Clayton State University community member is responsible for demonstrating and upholding these standards. More details on Clayton States Statement of Core Values and Code of Conduct can be found online at https://www.clayton.edu/strategic-plan/mission-vision-values and https://www.clayton.edu/human-resources/current-employees/resources-policies

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation, including a criminal background check demonstrating eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug and alcohol screening. Candidate must disclose potential, actual, or apparent conflicts of interest in compliance.

Offers are made expressly subject to the applicable federal and state laws, statutes, rules, and regulations of this institution and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact the Clayton State University Office of Human Resources at (678) 466-4230. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at (678) 466-5445.

Clery Disclosure

This position may be considered a Campus Security Authority, CSA. A Campus Security Authority is a Clery-specific term that encompasses certain departments, groups, and individual employees who have a duty to report crimes they become aware of, as defined by the Clery Act.