Highlights
The right candidate will have experience managing all aspects of a front desk reception area, and will be the first contact that customers, vendors and other candidates will have with our organization. The position will also provide administrative support to Executive Management, including accounting and human resources as needed.
Numbers & Facts
| Location | Macomb, Michigan |
| Industry | Transport and Storage - Materials |
| Company Size | 5,000 to 9,999 employees |
| Website | http://www.professionaltransportationinc.com/ |
Description
At PTI we pride ourselves on our high employee retention. We encourage a “we” attitude and provide a culture in which employees can continually learn and grow. We are an innovative company that looks for exceptional people who embrace change and challenges.
PTI is currently searching for a candidate to fill the role of Receptionist/Administrative Assistant. The right candidate will have experience managing all aspects of a front desk reception area, and will be the first contact that customers, vendors and other candidates will have with our organization. The position will also provide administrative support to Executive Management, including accounting and human resources as needed.
RESPONSIBILITIES
- Answer incoming calls, screen and route appropriately
- Check general voicemail daily
- Distribution of incoming faxes
- Greet, screen and manage visitors to PTI professionally
- Maintain and distribute visitor badges accordingly
- Maintain customer sign-in | sign-out in SignIn App
- Coordination of all incoming and outgoing mail, as well as front desk deliveries
- Process incoming checks in Cash Prelist
- Purchase office supplies
- Keep mail room and supply closet clean and stocked with office supplies
- Maintain postage meter (funds, supplies, updates)
- Create purchase orders (postage meter, office supplies, vending supplies etc)
- Process Visitor Notifications
- Email tour notifications to all staff
- Catering for in-house meetings, customer visits
- Set-up and clean-up of catering in conference rooms
- Maintain conference room calendar in Outlook (when required)
- Post customer visits on intranet and lobby monitors
- Greet potential new hires and advise HR of candidate and new hire arrivals
- Record and manage Out-Of-Office and Employee Vacation Calendars
- Maintain SignIn with updates and visitor reports
- Maintain employee mailboxes in mail room
- Responsible for notifying Maintenance team of building issues (as reported)
- Oversee cleanliness of front lobby
Benefits Include:
- 401 K plan
- Medical, Dental and Vision Insurance
- 11 Paid Holidays
- Short- Term & Long- Term Disability
- Vacation time, Personal time
About Company
PTI has been providing crew transportation services for railroads since 1980 and has an industry reputation for providing quality, reliable, and safe crew transportation services. What is Crew Transportation? Most of us never think about how railroad train crews get home after they drive trains to their destinations, but those crews need to return home and new, rested crews need to be taken to those trains. In summary, the process of driving those crews from point to point is crew transportation. Much like a shuttle service, PTI receives around-the-clock requests from our railroad customers to pick up and drop off train crews. PTI dispatchers match up drivers with these trips and the drivers safely transport the crews to their destinations. Taking place thousands of times a day, these trips can range from a few miles to a few hundred miles.
It is because of the quality of our individuals and their service to our customers that PTI is able to differentiate our company from the competition. We are looking for qualified individuals who will continue to make PTI the premier crew transportation service provider.
Professional Transportation, Inc. is an Equal Opportunity Employer and will not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other characteristics protected by law. Furthermore, we will take affirmative action to recruit and hire minorities and females when analysis shows they are underrepresented.