We are seeking a detail-oriented and proactive Administrative Project Specialist to join our organization on a full-time contract basis. This key role combines administrative expertise with project support to help ensure successful execution of company initiatives. The ideal candidate thrives in a fast-paced setting, excels at multitasking, and demonstrates exceptional organizational skills.
Key Responsibilities:
- Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
- Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
- Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
- Communicate clearly and professionally with internal teams, external partners, and stakeholders.
- Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
- Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
- Identify workflow bottlenecks and recommend process improvements for greater efficiency.
- Maintain accurate and confidential records, databases, and project logs.
- Monitor compliance with project guidelines, company policies, and regulatory requirements.
- Support onboarding and training of team members as needed for special projects.
Qualifications:
- Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
- 2–4 years of experience in administrative support, project coordination, or office management roles.
- Strong proficiency with Microsoft Office Suite and project management software.
- Excellent communication, organization, and time-management skills.
- Keen attention to detail with the ability to handle sensitive or confidential information.
- Ability to work independently while juggling multiple priorities and meeting deadlines.
- Team player attitude with proactive problem-solving skills.
Compensation & Contract Benefits:
- Annual Contract Rate: $60,000–$90,000 per year, commensurate with experience and responsibilities.
- Schedule: Full-time, approximately 40 hours per week.
- Contract Duration: Initial contract period, with possibility for renewal or extension.
- Work Arrangement: Flexible remote, hybrid, or onsite options available, subject to company policies.
- Professional Development: Access to training, upskilling, and career growth opportunities.
- Supportive Team: Collaborate with experienced professionals in a positive workplace culture.
Qualified applicants will be contacted for an interview.
Equal Opportunity Employer: We welcome applicants from all backgrounds and are committed to providing an inclusive work environment for everyone.