Administrative Project Specialist

Job Title: Administrative Project Specialist

Location: Los Angeles, CA

Pay Rate: $27.00 per hour, W 2

Summary:

• Duration: 7 Months
• Work Mode: Hybrid (In office Mondays, Wednesdays, Fridays; Offsite Tuesdays, Thursdays)
• Start Date: ASAP
• Work Hours: 37.5 hour work week, 9:00am - 5:00pm PST (1/2 hour lunch)
• Parking: Parking can cost up to 20.00 per day based on location and is paid at the contingent's expense -Monthly parking pass available for purchase reduces the cost to roughly $9/day. If the worker ends prematurely or in the middle of the month, the remaining days are reimbursable by the transportation department.
• Candidates must have flexibility based on Department needs and onsite/remote days are subject to change HOWEVER, candidates MUST adhere to the department schedule.
• The department is NOT providing a laptop - Candidate MUST provide their personal laptop when working remote and would bring this in for IT to secure the necessary access.

Responsibilities:

• Coordinate and support operational activities related to the Institute for Addiction Science (IAS).
• Report to the Chief Programs and Communication Officer (CPCO).
• Support the overall operations by optimizing the administrative infrastructure and professional environment at IAS.
• Establish, maintain, and carry out major initiatives of IAS.
• Execute project work plans and revise as needed to meet changing requirements.
• Monitor project statuses, assist with data collection, and prepare documentation.
• Manage timelines and promote IAS activities through professional communication.
• Support daily operational tasks including booking travel, planning events, ordering supplies, processing invoices, and maintaining a social media presence.
• Work closely with CPCO to build and maintain an activity catalog on program-related IAS member activities.
• Monitor, track, and support strategies and initiatives carried out by the administrative team.
• Draft reports and dissemination materials for the university and community.

Requirements:

• Bachelor’s degree, Public Health or related field preferred.
• Minimum 2 years of related professional experience.
• Experience working in an administrative setting.
• Exceptional multi-tasking, organizational, and interpersonal skills.
• Self-motivated with excellent attention to detail and time management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications.

Preferred Skills:

• Previous experience in a university environment.
• Knowledge of systems such as WordPress, REDCap, Adobe Creative Suite, or Workday.
• Experience providing research support, including CV/biosketch updates, grant writing, and presentation development.