Administrative Project Coordinator

Job Description:

Now hiring for an Administrative Project Coordinator

Location: Dayton, OH

Pay Rate: $24.03 per hour

Shift: 8:30 A.M - 5:00 P.M Monday-Friday, some weekends

Keep Calm and Organize On

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Do you enjoy managing projects, coordinating executive-level initiatives, and building strong relationships? We're seeking a Coordinator, Advancement Operations & Donor Relations to support strategic fundraising efforts and help strengthen relationships with donors and community partners.

In this role, you'll work closely with executive leadership while coordinating high-impact projects, donor engagement initiatives, special events, and the day-to-day operations that help drive the organization's mission forward.

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• Minimum of 3 years of related professional experience
• Experience coordinating projects and managing multiple priorities
• Strong administrative, organizational, and time management skills
• Proficiency with Microsoft Office and web-based collaboration tools
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Experience supporting senior leadership preferred
• Fundraising, nonprofit, higher education, or donor relations experience preferred
• Event planning or event coordination experience preferred

Job Duties

• Coordinate fundraising, donor relations, and stewardship initiatives
• Manage donor events from planning through execution
• Process donor agreements and maintain accurate records
• Audit donor data and administrative processes for compliance and accuracy
• Provide executive administrative support, including calendar management and meeting coordination
• Prepare reports, presentations, and communications for leadership and stakeholders
• Support onboarding activities, purchasing, and office operations
• Track project timelines, action items, and deliverables
• Identify process improvements to increase efficiency across operations

Physical Capabilities

• Ability to work at a computer for extended periods
• Ability to attend meetings and special events as needed
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Occasional evening and weekend work required

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

They pay weekly and are issue-free concerning payroll and give the employee freedom to work unencumbered." - Administrative Assistant, Staffmark

Hit apply and make your next job your best one yet.

What You Will Do

As a Administrative Project Coordinator you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

The Administrative Project Coordinator provides important support to teams by helping coordinate administrative activity, organize information, and maintain a professional office environment. This role requires reliability, communication, and attention to detail.

As a Administrative Project Coordinator, success depends on being able to handle documents, schedules, records, calls, correspondence, and other office tasks while staying organized and responsive. The role often requires good judgment and the ability to work with confidential or time-sensitive information.

Strong candidates bring a positive attitude, practical problem-solving skills, and a willingness to support the needs of the team. The Administrative Project Coordinator helps keep business operations moving forward.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.