Administrative Program Specialist B

Administrative Program Specialist B

Salary

$3,345.00 - $6,566.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

CRT-2026-228245-MBT

Department

Culture Rec & Tourism-State Parks

Opening Date

11/06/2026

Closing Date

12/5/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

The Office of State Parks (OSP) serves the citizens of Louisiana and visitors by preserving and interpreting natural areas of unique or exceptional scenic value, planning, developing and operating sites that provide outdoor recreation opportunities in natural surroundings, preserving and interpreting historical and scientific sites of statewide importance and administering intergovernmental programs related to outdoor recreation and trails.

This position is located at the State Parks Administrative Office in Baton Rouge, LA. The purpose of this position is to provide a professional specialist level of expertise in the areas of payroll, tracking of vacancies, FMLA quotas, WAE quotas, budget projections, statewide telecommunications, merchandise for resale reporting, processing of invoices, and project budget and funds management for Capital Outlay fund sources. This position holds primary responsibility for fiscal duties associated with Capital Outlay fund management and accounting, generating priority reports, processing payment requests from vendors/contractors, and reconciliation of fund balances over multiple fiscal years.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Managing Budgets: The ability to plan, monitor, and adjust budgets to meet goals, ensure compliance, and promote financial transparency.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Minimum Qualifications

Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelors degree plus one year of experience in administrative services; OR

An advanced degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties and Other Information

Job Duties:

• Acts as the primary agency liaison between the Office of State Parks (OSP) and the Division of Administration (DOA), Office of Facility Planning & Control (FP&C), on financial matters concerning renovation, repair, and maintenance projects funded with Capital Outlay and dedicated funds.
• Serves as primary technical support specialist regarding agency policies, procedures, and regulations regarding the accounting and funds management of Capital Outlay funds.
• Directly responsible for the maintenance of budgetary and accounting records and balances by project; monitors and records funds deposited and disbursed in multiple fiscal years to ensure accurate allocation and reallocation.
• Prepares Personnel Budget Control report of all Salary and Wage positions within a current budget, exceeding $20 million for use in budget forecasts and analysis for administrative decision making.
• Prepares budget projections after every payroll; verifies salary changes that may affect this projection; monitors, evaluates, and informs State Parks Administration of changes or discrepancies in OSP vacancy report that impacts projections.
• Maintains agency revenue records and classifies the revenue sources of funding such as land and gas lease royalties, fee based educational programming, land and timber royalties, restitution and risk management reimbursements, FEMA damage reimbursements, etc.
• Assists with development and maintenance of invoice tracking system for all invoices processed for payment; assists with preparation of Supplemental Receiving Reports as needed; assists with accounts payable functions and processing invoices and payments.

Position-Specific Details:

Location: State Parks Administrative Office, in Baton Rouge, LA

Appointment Type: Probational, Promotion, or Detail to Special Duty

Work Schedule: The State Parks Administrative Office is open Monday-Friday; typical office hours are 8 am-4:30 pm. This position will work full-time hours, a 40-hour work week. Schedule includes paid time off for state holidays.

Travel: Position requires occasional travel to state parks and historic sites, statewide, as needed for meetings, training, etc. When travel is required, a state vehicle is provided for employee use while on duty.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.

Louisiana as a State, is a Model Employer for People with Disabilities.

Contact Information:

For further information about this vacancy, contact:

Melissa Thibodaux

Department of Culture, Recreation, & Tourism

1051 N. 3rd Street

Baton Rouge, LA 70802

Fax: (225) 342-7928

mthibodaux@crt.la.gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

02

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

MB: Managing Budgets - How do you plan, track, and adjust financial resources to meet goals or priorities?

• I struggle to plan or track budgets and may overlook key needs or misallocate funds.
• I create basic budgets but sometimes miss important details or respond late to financial issues.
• I develop accurate budgets, track spending closely, and adjust based on priorities and data.
• I anticipate financial needs, prevent problems early, and recommend strategic budget solutions.

04

MB: Managing Budgets - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

UD: Using Data - How do you work with data to generate insights or inform decisions?

• I struggle to collect, analyze, or use data effectively, and I may misuse or present sensitive information incorrectly.
• I can work with basic data, but I may miss key trends, present it unclearly, or need help applying insights.
• I collect accurate data, identify patterns, share insights clearly, and use data to make informed, ethical decisions.
• I use advanced techniques to uncover insights, tell clear data stories, and proactively protect sensitive information.

06

UD: Using Data - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm