Administrative Program Specialist A - TL/DL

Administrative Program Specialist A - TL/DL

Salary

$3,127.00 - $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE50628647-092926PH-TLDL

Department

Education-State Activities

Opening Date

09/29/2026

Closing Date

10/4/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

This position is located in Baton Rouge, LA

Office of Teaching and Learning - Diverse Learners

Job Focus Area

The Louisiana Department of Education's Division of Diverse Learners works to ensure students with disabilities have access to high-quality instruction, appropriate supports, and meaningful opportunities to achieve strong academic and postsecondary outcomes. The Division supports school systems across Louisiana by connecting effective instructional practices, specialized supports, technical assistance, and strong systems of implementation. We are seeking an Administrative Program Specialist to provide programmatic and operational support within the Division of Diverse Learners. This position plays an important role in advancing the Division's work by supporting contracts and budgets, managing key administrative processes, coordinating communications and events, and providing direct support to the Executive Director. The ideal candidate is highly organized, detail-oriented, collaborative, and able to manage multiple priorities while maintaining strong communication and follow-through. This is an exciting opportunity for an individual who enjoys both programmatic and operational work and wants to contribute to statewide efforts that strengthen supports for students with disabilities and the educators and school systems that serve them.

Candidates with the following skills and competencies are encouraged to apply:

• Experience supporting or managing education programs, contracts, grants, or initiatives, particularly those serving students with disabilities

• Knowledge of the Individuals with Disabilities Education Act (IDEA)

• Experience with budget development, fiscal management, purchasing, contracts, or other administrative processes

• Strong project management and organizational skills, including the ability to manage multiple priorities, timelines, and deliverables

• Experience developing clear, professional written communications for internal and external audiences

• Strong interpersonal and communication skills and the ability to collaborate effectively with agency staff, school systems, vendors, and other stakeholders

• Experience coordinating meetings, professional learning, conferences, or other events

• Ability to work independently, exercise sound judgment, maintain attention to detail, and provide responsive support to executive leadership.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.

• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelors degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

As an Administrative Program Specialist within the Division of Diverse Learners, you will help coordinate programs, resources, and operational activities that support students with disabilities and school systems across Louisiana. In this role, you will:

• Manage and monitor assigned contracts, budgets, purchasing activities, invoices, and other fiscal or administrative processes.
• Provide direct administrative and operational support to the Executive Director and Division leadership, including coordinating priorities, timelines, reports, and follow-up activities.
• Coordinate meetings, professional learning opportunities, conferences, and other Division events, including scheduling, materials, logistics, communications, and follow-up.
• Develop and distribute professional communications, newsletters, updates, presentations, and other resources for school systems and stakeholders.
• Maintain organized records, trackers, documentation, and project timelines to ensure Division responsibilities and deliverables are completed accurately and on time.
• Collaborate with internal LDOE teams, vendors, contractors, school systems, and external partners to support effective program implementation.
• Respond to inquiries and provide information and technical assistance related to assigned programs and Division initiatives.
• Assist Division leadership with additional administrative, fiscal, and programmatic responsibilities necessary to support efficient Division operations.

Position-Specific Details:

Appointment Type: Probational or Promotional. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.

Career Progression: This position does not participate in a Career Progression Group

Work Schedule: Workdays are Monday - Friday; work hours will be determined.

Compensation: The salary offered will be determined based on qualifications and experience.

Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

You may attach a resume; however, only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experience MUST be listed in the online application.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Note: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

Contact Information:

For further information about this vacancy contact:

Louisiana Department of Education - Human Resources

PO Box 96064

Baton Rouge, LA 70804

lodejobs@la.gov

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

• Yes
• No

02

Do you have experience coordinating or managing education programs, contracts, grants, or statewide initiatives?

• Yes
• No

03

If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A".

04

Do you have experience with special education programs, IDEA requirements, assistive technology, or other programs serving students with disabilities?

• Yes
• No

05

If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A".

06

Do you have experience managing or supporting budgets, contracts, purchasing, invoices, reimbursements, or other fiscal processes?

• Yes
• No

07

If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A".

08

Do you have experience developing professional communications, reports, newsletters, guidance documents, or other materials for internal or external stakeholders?

• Yes
• No

09

If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A".

10

Do you have experience coordinating multiple projects, meetings, events, deadlines, and deliverables while providing administrative or operational support to organizational leadership?

• Yes
• No

11

If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A".

12

Displaying Professionalism - How well do you meet expectations for workplace behavior, communication, and responsibility-especially when under pressure?

• I miss deadlines, act unprofessionally, or avoid responsibility for my actions or workplace expectations.
• I meet basic standards for work quality, behavior, and communication when given occasional reminders or support.
• I meet expectations, follow policies, and communicate respectfully and clearly-even in difficult situations.
• I model professionalism and ethics, adapt under pressure, and build trust through consistent and responsible behavior.

13

26: Displaying Professionalism - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

14

Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?

• I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
• I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
• I make timely, well-reasoned decisions by using available information, context, and trade-offs.
• I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.

15

Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

16

Managing Time - How well do you manage your time, meet deadlines, and prioritize your work?

• I miss deadlines, struggle to prioritize, and don't use tools to manage my time.
• I complete some tasks but need reminders or get distracted by low-priority activities.
• I plan and complete work on time using tools and strategies to stay focused and on track.
• I balance competing demands, adapt to shifting priorities, and model strong time habits under pressure.

17

Managing Time - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

18

Accepting Direction - How well do you accept guidance, follow instructions, and adjusting when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliable, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

19

Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

20

Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

21

Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

22

Are you a current employee of the Louisiana Department of Education? Please note - teachers and other school system employees are not considered employees of the LA Department of Education?

• Yes
• No

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm