Administrative Program Specialist A or B

Administrative Program Specialist A or B

Salary

$3,127.00 - $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

224970

Department

Gov-Office of Elderly Affairs

Opening Date

09/30/2026

Closing Date

10/9/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

At the Governor's Office of Elderly Affairs (GOEA), our mission is to advocate for the needs and rights of older adults, improve the quality of life for seniors, promote public awareness, prevent and address elder exploitation and abuse, build strong community partnerships, and support intergenerational activities.

We are seeking a detail-oriented and experienced professional to perform purchasing, property management, and inventory control, travel, telecommunications and contracts grant reviewer functions. The position will ensure that these activities are conducted in accordance with GOEA policies and procedures, as well as applicable federal and state laws, rules, and regulations.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, and outcomes.

Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value

Building and Supporting Team: The ability to combine ones action and efforts with others to work toward achieving a common goal.

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Persistence: The ability to maintain sustained effort an focus to achieve goals, especially when facing slow progress, setbacks, or obstacles.

Managing Projects: The ability to plan, implement, and close out project initiatives by coordinating people, resources, and timelines to achieve defined outcomes.

Managing Time: The ability to prioritize tasks, meet deadline and allocate time to ensure timely completion of work goals.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelors degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:
• Serves as the purchasing office for GOEA, handling procurement of supplies, equipment, and services. Prepares purchase orders and requisitions by reviewing requests, verifying specifications and nomenclature, and comparing prices.
• Manages purchase orders and equipment/software maintenance contracts, including tracking coverage periods and selecting appropriate state contracts for renewals. Reviews and edits purchasing documents and data for accuracy, completeness, and compliance with agency standards.
• Acts as the primary backup for the Contracts Grant Reviewer. Tracks the status of all agency contracts through the following Steps.
• Serves as Property Manager for GOEA, tracking property acquisition, movement, and disposal across the Baton Rouge and four satellite offices. Maintains property records in the LPAA Protege system and conducts annual physical inventories. Tracks federally funded property and provides inventory data for financial reporting. Maintains agency storage and supply rooms, including supply purchasing and inventory control.
• Serves as back-up for the CBA card holder in the absence of the Accountant. Will be responsible for making payments in relation to travel expenses, such registration, airfare and hotel accommodations.
• OTM TC Telecommunications Coordinator, agency wide. Performs all the functions of the OTM Telecommunications Coordinator for both voice and data services statewide. Job duties include preparing work orders to move voice lines within the the Baton Rouge office. Work orders with OTM to add/remove phone numbers or services on phone numbers statewide.

Position- Specific Details:

Appointment Type: Probational

Compensation: Depends on the experience of the selected candidate

Special Requirement: Driving, travel and overtime will be required as deemed necessary by the supervisor.

The Governors Office of Elderly Affairs is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.

All prospective new hires will be subject to employment eligibility verification via the federal governments E-verify.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this posting, please email:

Human Resources

GOEAHR@.la.gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

Do you have experience in purchasing? if yes, please describe your experience? If no, enter N/A

02

Do you have experience in property management? If yes, please describe your experience. If no, please enter N/A

03

Do you have experience in inventory control? If yes, please describe your experience. If no, enter N/A.

04

Do you have experience processing Statewide travel? If yes, please describe your experience. if no, please enter N/A

05

Do you have experience working as a telecommunications coordinators? If yes, please describe your experience. If not, enter N/A

06

Do you have experience working as a Contracts Grant Reviewer? If yes, please describe your experience. If no, enter N/A

07

If selected for this position, retirement and other benefits will be discussed in detail with you. To help ensure a smooth administrative process upon hire, can you confirm if you are currently retired? If so, please specify the retirement system or company that administers your benefits.

08

Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

09

Accepting Direction - Explain your selection by providing specific examples from your experience.

10

Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

11

Demonstrating Accountability - Explain your selection by providing specific examples from your experience.

12

Demonstrating Persistence - How well do you stay focused and keep working toward goals, even when things get hard or take time?

• I give up easily, avoid hard tasks, and repeat failing strategies.
• I push through setbacks, ask for help, and adjust with support.
• I stayed focused through challenges, adapt based on feedback, and find ways to move forward.
• I anticipate obstacles, adjust independently, and follow through on touch goals over time.

13

Demonstrating Persistence - Explain your selection by providing specific examples from your experience.

14

Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my teams goals
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

15

Managing Resources - Explain your selection by providing specific examples from your experience.

16

Managing Time - How well do you manage your time, meet deadlines, and prioritize your work?

• I miss deadlines, struggle to prioritize, and don't use tools to manage my time.
• I complete some tasks but need reminders or get distracted by low-priority activities.
• I plan and complete work on time using tools and strategies to stay focused and on track.
• I balance competing demands, adapt to shifting priorities, and model strong time habits under pressure.

17

Managing Time - Explain your selection by providing specific examples from your experience.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm