ADMINISTRATIVE PROGRAM SPECIALIST-A

ADMINISTRATIVE PROGRAM SPECIALIST-A

Salary

$3,127.00 - $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OHR 110426 ERG

Department

Division of Administration

Division

Office of Human Resources

Opening Date

11/04/2026

Closing Date

11/15/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

The Division of Administration/Office of Human Resources has a vacancy. This job title has an assigned pay grade of AS-613.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

This is a responsible position providing administrative and programmatic support for the Division of Administration, Office of Human Resources (OHR), a full service human resources office and program for a group of very complex and highly visible entities. Due to the complex, confidential and sensitive nature of the function of the OHR the incumbent must possess good organizational skills, negotiation skills, and diplomacy as the incumbent communicates with individuals from all levels of state government, including the legislative branch, and the general public. Incumbent works with a high degree of independence and with minimal supervision.

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state's capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelors degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

Purchasing

• Serves as OHR Purchasing Coordinator in procurement of goods and services for the office.
• Creates purchase orders in LaGov eProcurement (SRM).
• Monitors need for supplies and other office staff needs during the year.
• Places orders upon Director's approvals for supplies, travel expenditures, dues, subscriptions, etc.
• Uses delegated authority to make purchases through state P-Card.
• Responsible for all purchases, recordkeeping, and staying in compliance with the regulations within the LaCarte Purchasing Card Program

Property Control

• Serves as OHR Property Control Manager.
• Maintains current inventory of all property and conducts and submits an annual inventory and certification of moveable property to Louisiana Property Assistance Agency (LPAA).
• Coordinates the acquisition, storage and disposal of office furniture, equipment and supplies.
• Responsible for reporting and tagging new property with an acquisition cost over $1,000.
• Responsible for the disposal of surplus property.

Safety

• Serves as OHR Safety Manager.
• Coordinates staff training in all required safety areas and schedules required training courses for staff.
• Ensures that employees are aware of current DOA safety policies and procedures by conducting quarterly safety meetings.
• Secures employee driving records from the Office of Motor Vehicles and completes driver authorizations annually for employees who travel on State business.
• Maintains accurate up-to-date safety files for audits conducted by the Office of Risk Management (ORM).

Office Manager

• Responsible for independently ensuring routine office operations are completed.
• Supervises the OHR reception area; greets visitors; screens telephone calls and answers questions ranging from routine to complex.
• Assists HR staff with routine office matters such as special mailing needs, scheduling meetings/events, etc.
• Submits office maintenance requests through LaGov module
• Keeps up historical files on section/client records.

OHR Personnel Liaison

• Serves as primary timekeeper and personnel liaison for OHR staff and office.
• Inputs negative and positive time entry into the LaGov HCM system.
• Runs reports relative to time entry detail and absence quotas in order to review for accuracy.
• Audits leave and payroll information for accuracy.
• Maintains filing system consisting of payroll sign-in sheets, leave slips, reports and any other information necessary for audit purposes.
• Prepares OHR personnel related paperwork for Director as appropriate.
• Coordinates the hiring of new HR staff

Position-Specific Details:

Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. A permanent status employee may be required to serve a new probationary period in lieu of promotion.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal governments E-verify system.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Please make every effort to attach a copy of your transcript to your application (PDF format Preferred). The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

Email:Erica.Gay@la.gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.
• I share main ideas clearly and adapt to the audience when reminded.
• I communicate clearly, listen actively, and explain complex ideas well.
• I craft messages that connect, inspire, and drive action across audiences.

02

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?

• I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
• I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
• I make timely, well-reasoned decisions by using available information, context, and trade-offs.
• I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.

04

MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

06

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

08

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

09

Please describe your experience in procurement. If this does not apply to you, enter N/A.

10

Please describe your experience using a purchasing card (Pcard). If this does not apply to you, enter N/A.

11

Please describe your experience using LaGov HCM/ECC or LaGov eProcurement (SRM) information systems. If this does not apply to you, enter N/A.

12

Please describe your experience in timekeeping. If this does not apply to you, enter N/A.

13

Please describe your experience as a human resources liaison. If this does not apply to you, enter N/A.

14

Please describe your experience as a safety officer or safety liaison. If this does not apply to you, enter N/A.

15

Please describe your experience in property control. If this does not apply to you, enter N/A.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm