Administrative Program Assistant

Posting Details

Position Details

Position Type Classified Working Title Administrative Program Assistant Classification Title Administrative Program Assistant College/Division Office of the Provost Department General Instruction Hiring Unit Work Location Klamath Falls Appointment FTE (%) 1.00 Position Terms/Mo 12 Full/Part time Full Time Annual Salary $3636 - $3958; per month

Position Summary

Department Summary

The College of Engineering, Technology, and Management (ETM) is a multidisciplinary college offering degree programs at multiple locations in the Pacific Northwest. Most students enroll at one of the two main campuses in Klamath Falls or Portland-Metro (in Wilsonville). Additionally, Oregon Tech offers its Manufacturing and Mechanical Engineering and Technology degrees to employees of The Boeing Company at sites in the Puget Sound area. For students interested in online education, a number of ETM degrees are available through Oregon Tech Online.

The College of ETM provides a diverse array of academic programs, including bachelor's and master's degrees in engineering, engineering technology, and business management. The Seattle campus offers programs in Mechanical Engineering and Manufacturing Engineering Technology. Additionally, we offer a Bachelor of Applied Science (BAS) in Technology and Management, tailored for students who have earned a technical Associate of Applied Science or Associate of Science degree and are pursuing career advancement.

The College of ETM provides students with the hands-on experience and knowledge they need to be successful in their careers.

For additional information regarding the College of ETM, please visit: https://www.oit.edu/academics/engineering-technology-management

Position Summary

This position provides administrative and program support for the Computer Systems Engineering and Electrical Engineering Technology (CSET) and Electrical Engineering & Renewable Energy (EERE) programs within the College of Engineering, Technology and Management (ETM).

Responsibilities include administering departmental purchasing, travel, reimbursement, student organization funding, budget-related activities, records management, accreditation support, and event planning necessary to support program operations and services. The position serves as a primary administrative resource for faculty, students, external stakeholders, and university partners by administering established processes, facilitating communication, maintaining records, and supporting program delivery.

Work is performed with considerable independence in organizing assignments, managing competing priorities, coordinating recurring program activities, and completing administrative assignments from initiation through completion, receiving direction from the program department chairs. Duties require in-depth knowledge of the assigned programs and the application of established university, departmental, and regulatory requirements.

Using established procedures and criteria, the incumbent administers departmental purchasing, travel, reimbursement, and student organization funding processes, coordinates approvals, monitors compliance requirements, and resolves procedural issues to ensure assigned work progresses to completion. Final authority for budget decisions, policy interpretation, and matters outside established guidance remains with the department chair and applicable budget authorities.

Minimum Requirements

Three years of office experience which included two years at full performance level and experience generating documents AND lead work responsibility or coordination of office procedures.

Additional Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and lead work responsibility or coordination of office procedures.
• Ability to interpret and apply university policies, procedures, regulations, and program requirements while administering established administrative and program processes.
• Ability to organize, maintain, and administer complex records, documentation, databases, and information systems requiring accuracy, attention to detail, accountability, and confidentiality.
• Experience supporting academic programs, faculty, students, accreditation activities, compliance processes, program reviews, or related administrative functions.
• Ability to communicate effectively with faculty, staff, students, applicants, external stakeholders, and university partners regarding program requirements, administrative processes, and available resources.
• Ability to coordinate multiple priorities, deadlines, projects, and operational activities while maintaining accuracy and ensuring timely completion of responsibilities.
• Experience administering financial, purchasing, travel, reimbursement, or budget-related processes and maintaining supporting documentation in accordance with established procedures.
• Demonstrated proficiency using Microsoft Office applications, enterprise information systems, databases, and reporting tools.
• Ability to work independently, exercise sound judgment, and effectively collaborate in diverse, multicultural, and inclusive environments.

Preferred Qualifications

• Experience using Banner FIS.
• Experience working in higher education.

Application Information

Recruitment Type External Application Screening Begins 09/17/2026 Job Posting Close Date Special Instructions to Applicant

The initial review of applications will begin September 17, 2026. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.

To apply, upload the following elements to your application:

Required Documents

Resume

Cover Letter

Optional Documents

Other Document

For additional information, please contact the Office of Human Resources: oithr@oit.edu

Background/Pre-Employment Check

Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory background check, motor vehicle check, physical abilities check, and/or any other conditions of employment contained in the vacancy announcement.

AA/EEO Statement

Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.

Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resource at 541-885-1028 or oithr@oit.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have an associate's degree or higher in Office Occupations, Office Technology, or Business Administration?

• Yes

• No

• How many years of general clerical experience do you have?

• Less than one

• One

• Two

• Three

• Four

• Five or more

• How many years of office experience do you have working at full professional level performing typing, word processing, or other generating of documents?

• Less than one

• One

• Two

• Three

• Four

• Five

• More than five

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Other Document