Administrative & Operations Assistant

Administrative & Operations Assistant

Salary

$35,000.00 - $47,500.00 Annually

Location

Kanawha County, WV

Job Type

Full-Time Permanent

Job Number

GOV27004

Department

Governors Office

Opening Date

08/17/2026

Closing Date

8/28/2026 11:59 PM Eastern

LOCATION OF VACANCY

KANAWHA

Civil Service Type:

Non-Covered - This Position is Not Covered OR Classified Under the DOP Merit System

• Description
• Benefits

Nature of Work

We are seeking a proactive, self-motivated, independent Assistant to manage daily administrative operations and problem solving to keep the Resiliency Office running smoothly. This role grants a high degree of autonomy to manage your own workflow to meet the offices' timelines and solve daily administrative challenges.

We value resourcefulness, strong public communication skills, and the ability to figure out the best way to complete a task within established guidelines without constant supervision.

Reports to: State Resiliency Office Director

Examples of Work

Key Responsibilities

• Office administration: Manage daily administrative workflows, office systems and tasks, maintain office schedules, and website coordination.

• Resolve operational issues: Handle unexpected daily challenges and public inquiries as part of a collaborative and resourceful team. Identify issues and the cause then apply the fix, incorporating it into standard operating procedures or for future guidance.

• Financial Oversight: Track and prepare invoices for processing, process procurement requests, be eligible for and complete mandatory P-card training, utilize P-card to maintain office supplies. Familiarity or ability to operate in the wvOASIS system is a bonus.

• Coordinate communications: Respond to or coordinate communications with both internal and external stakeholders, field website inquirers, emails and phone calls clearly and professionally or route to appropriate entity.

• Maintain organization: Keep physical and digital agency records orderly, code compliant, and updated.

• Execute special tasks: Research solutions for office needs, prepare, distribute and archive meeting minutes. Assist in the data gathering, building and distribution of quarterly and annual reporting requirements.

Minimum Qualifications

Qualifications & Skills

• High accountability: Proven ability to complete assigned tasks to completion without

constant oversight.

• Resourcefulness: A solution-oriented mindset and proactive problem solver with a can-do outlook.
• Time management: Must have excellent personal time management and the ability to keep the office operations and personnel on schedule.
• Technical Skills: Comfortable operating with common office software like Google and Microsoft. State billing systems, mapping software and website management skills are a bonus.
• Communication: Capable of delivering clear, professional, and concise messaging, both through spoken and written means.

Minimum Qualifications

• Education: Associate degree in Business Administration, Public Administration, or a related field.

• Experience: Minimum of 2 years of progressively responsible office management, budgeting, or administrative operations.

• Skills: Proficient in office software, financial tracking, written communication, and basic office coordination.

Other Information

To apply, please send resume to: Robert Martin, Director State Resiliency Office at: robert.t.martin@wv.gov

Job not in the classified service. See the hiring agency for a description of benefits.

Employer West Virginia

Address 1900 Kanawha Blvd. East

Building 3 Suite 500

Charleston, West Virginia, 25305

Phone (304) 558-3950

Website http://personnel.wv.gov