Administrative & Office Specialist III - Kilmarnock

Posting Details

Posting Summary

Working Title Administrative & Office Specialist III - Kilmarnock Role Title Administrative & Office Specialist III Role Code 19013 FLSA Nonexempt Pay Band 3 Position Number 278R0005 Agency Rappahannock Community College Division Rappahannock Community College (Div) Work Location Lancaster - 103 Hiring Range The hiring salary range is $45,000 - $50,000, and will be commensurate with experience.. Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

To be determined.

Sensitive Position No Job Description

Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC's annualized enrollment of 3,700 credit students in 2024-2025 and almost 800 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and five satellite sites.

Are you someone who wants to help students achieve their educational and professional dreams?

RCC seeks applicants for an Administrative & Office Specialist III position, responsible for administrative support to our Workforce Development Division. This is a full-time, classified, restricted staff position, with an excellent benefits package. Continuation of the position is contingent upon funding. The salary range will be $45,000 - $50,000, commensurate with experience.

Workforce Development provides high quality, flexible and cost effective professional and technical training programs for individuals, groups and organizations in the Northern Neck and Middle Peninsula of Virginia. This role primarily assists students and visitors and oversees testing services within the Workforce Development division of RCC.

This position schedules and assists with Workforce training offerings, updates the mailing list, and initiates phone contacts in an effort to meet enrollment projections. The incumbent assists students with registration, including determination of funding eligibility and requirements for enrollment. This includes working with students interested in Workforce classes to complete their applications for college courses. The Administrative and Office Specialist is responsible for gathering information, data entry, database creation and student file retention. This position also greets visitors and responds to telephone inquiries with tact, courtesy, and information accuracy. Lastly, this role administers and proctors tests for credentialing.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Demonstrated excellent customer service skills
• Ability to organize and coordinate at a high level
• Excellent written and verbal communication skills
• Excellent problem-solving skills coupled with the ability to work both independently and as a team member
• Experience with and ability to maintain confidentiality
• Experience with Microsoft Office (Word, Outlook, Access, and Excel)
• Experience with accurately managing file systems
• Experience with Zoom meetings and telephone systems

Additional Considerations

• Experience with testing administration
• Knowledge of VCCS and RCC policies and procedures

Operation of a State Vehicle Yes Supervises Employees No Required Travel

Must be available to work at both the Glenns campus and the Kilmarnock Center as needed.

May be required to travel within service region.

Posting Detail Information

Posting Number CLS_4633P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/05/2026 Job Close Date 08/19/2026 Open Until Filled Agency Website https://www.rappahannock.edu/ Contact Name Email jobs@rappahannock.edu Phone Number Special Instructions to Applicants

A FULLY completed VCCS employment application, resume and cover letter describing qualifications are required. Resumes will not substitute for a completed state application. Applications will only be accepted online through the VCCS application system and must be received on or before August 19, 2026.

Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.

Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non‐discriminatory. These programs are: (Emergency Medical Technician, Paramedic I & II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS). For more information about the application process, please contact the admissions office at 804-758-6740.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Equal Opportunity Employer/Veterans/Disabled

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/99503

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please describe your experience as it relates to this position, including your specific administrative assistance experience.

(Open Ended Question)

• • Provide an example of a time when you had to organize information in a useful way while ensuring a high level of accuracy. Explain how your organization of the data improved understanding.

(Open Ended Question)

• • Describe your experience with computer programs, including but not limited to Microsoft Office, and your level of comfort with learning new systems.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document
• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)