ADMINISTRATIVE OFFICE ASSISTANT III

Position Information

Position Information

Posting Number S-3884 Position Number 34760 Type of Recruitment External Position Title ADMINISTRATIVE OFFICE ASSISTANT III Position Summary

Serves as receptionist-secretary for department. Responsible for maintaining master vendor table; monthly financial/statistical reports and budget; performing special projects; customer service; monitoring and researching outstanding checks for Escheat Check process; handling stop payment/check inquiry requests; balancing change fund accounts; handling vendor credit card payments; reconciling and submitting request to pay monthly credit card balance.

Required Qualifications

High school diploma or GED.

Three years of qualifying experience or a combination of education and experience that equates to three years.

Experience with Microsoft Word.

Customer service experience.

Organizational skills with strong attention to detail.

Demonstrated positive interpersonal skills.

Effective verbal and written communication skills.

Ability to project a positive attitude.

Ability to manage multiple projects and meet deadlines with accurate results.

Ability to compose, proofread and edit correspondence.

Preferred Qualifications

Knowledge of specific software programs, mainframe/systems skills may be desired by the hiring department. (i.e. Excel, Access, SAP).

Accounts payable experience.

Familiarity with IRS 1099 reporting.

Duties & Responsibilities

Receptionist/secretary.

Handles daily inquires from departments and vendors, researches as needed, processes necessary correspondence.

Collects, researches, and compiles data and information for special non-recurring projects.

Maintains vendor table, researches vendor create/change requests to ensure legitimate and accurate requests, enters creates and changes in SAP.

Analyzes vendor and payment information to determine if CMU could be liable for 1099 reporting.

Researches vendors with foreign addresses to determine if payment would be taxable/reportable, obtains W-9 or W-8 form, per IRS regulations, to establish tax status.

Monitors and researches uncashed checks for Escheat Check process.

Collects data and prepares monthly financial and statistical reports for internal and external use.

Monitors and researches outstanding vendor credits, interacts with departments and vendors to resolve.

Handles stop payment/check inquiry requests.

Maintains office supplies and handles repair/maintenance requests.

Performs year-end tasks and prepares cumulative year-end schedules for audit.

Trains and oversees work performed by student employee assigned to assist with PNC transactions.

Balances change fund accounts.

Performs other duties as assigned.

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Employee Group Administrative Office Assistant Staff Pay Level Pay Range Minimum Starting Rate: $18.00 per hour Division Finance and Administrative Services Department Payable Accounting Position Status Regular Position End Date Employment Status Full-Time FTE 1.0 Position Type 12 month Weekly Work Schedule M-F 8-5, occasional additional hours as needed Location Mount Pleasant, MI About the Department About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the city's central location in Michigan's Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement

CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

If you wish to see "Know Your Rights " posters, please click here.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.

CMU's Title IX Coordinator can be reached at:

Phone: 989-774-3253

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: titleix@cmich.edu

Posting Ends 06/26/2026 Open Until Filled No

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you currently an internal employee of CMU according to the university's definition?

• Yes

• No

• • If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").

• Not Applicable

• Administrative Office Assistant

• Dispatcher

• Lieutenant

• Medical Faculty

• P&A, SO or Faculty

• Police

• Public Broadcasting

• Sergeant

• Service Maintenance

• Supervisory/Technical

• • How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.

(Open Ended Question)

• • Do you have a high school diploma or GED?

• Yes

• No

• • Do you have at least three years of qualifying experience or a combination of education and experience that equates to three years?

• Yes

• No

• • Do you have work experience using Microsoft Word?

• Yes

• No

• • Do you have customer service experience?

• Yes

• No

Optional & Required Documents

Required Documents

• Resume/Curriculum Vitae
• Cover Letter

Optional Documents

• List of References